Estate Administrator
Full Time
New York, NY
$100,000 - $120,000 a year
Posted
Job description
At BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your application!
What You Can Expect At BBH:
If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.
The Estate Administrator will support the Associate Director of Estate Administration (ADEA) and Senior Estate Administrators (once team is built out) to efficiently administer estates wherein a BBH Trust Company is named as the fiduciary. The Estate Administrator will monitor and assist in the collection and valuation of assets, payment of expenses, preparation of documentation and information for estate and other tax returns, and distribution of estate assets to beneficiaries. The Estate Administrator will be responsible for record keeping and complying with internal and external policies, procedures, and best practices.
Responsibilities Include:
1. Estate Administration
- Assist with and monitor asset collection and valuations
- Process payment of expenses and maintain appropriate records
- Compile information for the preparation and filing of estate, gift, and income tax returns
- Partner with senior member of department in preparing accountings, making distributions, and settling estate
2. Relationship Management
- Interact directly with co-fiduciaries and beneficiaries
- Collaborate with outside advisors, RM teams, and trust officers to deliver comprehensive estate administration services
- Communicate with financial institutions and other vendors to collect assets and pay expenses
3. Systems, Policies, and Procedures
- Ensure compliance with all internal and external regulations and standards
- Track important deadlines
- Maintain appropriate estate administrations records
- Assist ADEA in developing new department checklists and organizational systems
Qualifications:
- Bachelor’s degree or Equivalent
- 5 plus years of estate administration experience required at law firm or financial institution
- Thorough understanding of the estate administration process
- Capacity to work with clients, their advisors and other BBH professionals in a collaborative and advisory role
- Ability to multitask
- Strong verbal and written communication skills
- Keen attention to detail
- Outstanding organizational skills
- Paralegal Certificate preferred
Salary Range
$100,000-$120,000
BBH’s compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.
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