Job description

Job Responsibilities:

Company Description:

ETAS Inc. has upcoming opportunity for Executive Administrator (Direct Hire) position at our office in Lexington, KY. Please submit resumes via the web page link below.

Enterprise Technical Assistance Services, Inc. (ETAS), is a wholly owned subsidiary of Professional Project Services, Inc. (Pro2Serve). E-TAS was formed and dedicated to support the Department of Energy (DOE) Portsmouth/Paducah Project Office (PPPO) with technical and management services contributing to the safe and cost-effective implementation of the “One PPPO” mission.

The parent company, Pro2Serve, is a nationally recognized environmental, technical, and engineering services firm dedicated to providing critical environmental management services to reduce the Nation’s environmental liabilities and infrastructure engineering services in support of our Nation’s security. We support the energy, defense, and science markets through responsive, cost-effective execution of critical environmental, facilities and infrastructure, and nuclear defense and nonproliferation projects.

Job Description

Provides administrative support for senior executive level management including, but not limited to, the following:

• Composing, editing, and filing correspondence and other records;
• Preparing, proofreading, and formatting complex reports, presentations, and contract/task order documents using standard software;
• Monitoring high level actions from multiple sources to ensure deliverables are submitted by the due date;
• Receiving incoming calls for the Directors, providing information, redirecting callers to voice mail, and taking messages;
• Managing the Directors’ calendars, scheduling appointments, and coordinating itineraries as needed;
• Arranging travel schedules, reservations, and expense reports as needed following federal travel regulations;
• Managing conference requests and approvals;
• Taking minutes during meetings for the Directors;
• Maintaining conference room schedules;
• Acting as back-up receptionist when needed;
• Maintaining and ordering office supplies; and
• Performing other duties as assigned by supervisor.

Job Requirements

• Associates Degree from an accredited university and 10 years of administrative support experience, OR 12 years of administrative support experience including experience working with senior and executive management
• Must type a minimum of 40 words per minute
• Must be proficient in the use of standard office equipment
• Must be highly proficient in the use of Microsoft Office Suite (Outlook/Word/Excel/PowerPoint), and Adobe Acrobat
• Must have excellent verbal and written communications skills
• Must have outstanding organizational and time management skills
• Ability to work independently or in a team environment
• Exhibit a high degree of professionalism, discretion and confidentiality in the production of deliverables and in interactions with fellow employees and client personnel.

Preferred Qualifications

• Experience with Microsoft Publisher and Visio
• Experience with Microsoft SharePoint
• DOE Records Management experience
• Experience in providing clerical and secretarial support to a large organization with a formalized structure

Duration:
Direct Hire

Federal Government Clearance:

This position may require the ability to obtain a government clearance. This position may require reviews and test for absence of any illegal drugs along with a background investigation by the Federal government in order to obtain an access authorization prior to employment, and may require subsequent reinvestigations may be required.

EEO Employer:

Affirmative Action Employer—M/F/Vet/Disab/LGBT

Job Type: Full-time

Pay: Up to $58,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Lexington, KY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• Department of Energy (DOE): 1 year (Preferred)

Work Location: In person

blackflymedia.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blackflymedia.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, blackflymedia.com is the ideal place to find your next job.