Executive Assistant/Analyst

Masonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring a Executive Assistant for a Full Time position working Monday - Friday, 8am - 4pm.

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assist individuals in realizing their potential and enjoying the highest possible quality of life.

What You'll Do:

As a Executive Assistant/Analyst, you will carry out our Mission of Love by assisting the officer/executive, corporate or department director/administrator in the execution of his/her responsibilities and provides comprehensive and diversified administrative support services in a professional and organized manner.

Our Executive Assistant/Analyst is responsible for the following:

• Prepares and/or composes correspondence, reports, memos, manuals, budgets, etc. using word processing software.
• Works as Masonic Village liaison with bond legal counsel and banks on all bank agreements/credit enhancement agreements and Letters of Credit.
• Develops various financial graphs, presentations, spreadsheets, and request for proposals that are utilized by senior management and Masonic Village Board of Directors
• Serves as Program Administrator of the Corporate Credit Card program. Maintains appropriate documentation and represents Masonic Villages as liaison with Bank of America.
• Assists CEO & COO's office with special financial projects and research related to litigation, mergers and acquisitions.
• Maintains and monitors critical deadlines of PILOT payments, sales & use tax exemption filings and other regulatory filings
• Coordinates the renewal of the Bureau of Charitable Registrations filing in multiple (39) states for Masonic Village and other entities as required.
• Maintains appropriate files for Committee on Finance and Library & Museum portals for Board Meetings.
• Schedules and maintains calendar of appointments and meetings for the Chief Financial Officer and other Finance Leadership team members.
• Coordinates and prepares materials for meetings and activities.
• Maintains a follow-up file and does follow-up calls for pending items for the Chief Financial Officer and other Finance Leadership team members.
• Coordinates departmental special projects and maintains files for projects as directed by the Chief Financial Officer.
• Provides administrative support to the Finance and Purchasing & Materials Management Department as necessary.
• Answers telephone in polite, professional manner. Records and delivers messages as necessary.
• Greets visitors, residents, and employees coming into the office and answers their questions, or directs them to the appropriate department.

What You Have:

• High school graduate or equivalent thereof with an emphasis on business curriculum and/or secretarial skills.
• Five years experience in all phases of executive secretarial duties, including additional business courses. Preference in a Finance/Accounting office setting.
• Advanced computers skills required (Office 365, Microsoft Word/Excel, etc.)
• Strong communication and organizational skills, multi-tasking and the ability to work independently with little supervision.

Why Choose Masonic Villages:

Each campus is supported by corporate leaders who are fully invested in the mission and to hiring like-minded individuals who are committed to providing heartfelt customer service and invested in contributing to our team environment. When you join our team you can expect:

• Industry-leading benefits that start day one, like a $0 cost medical coverage option
• Competitive pay rates to attract the best talent
• Tuition and Educational Reimbursement
• A commitment to growing our leaders, with at least 50% of our leadership positions being filled internally

We are proud to be an equal opportunity employer.

Learn more about working at Masonic Villages of PA at our careers page: http://masonicvillages.org/careers/