Job description

GSM Virtual Assistants is seeking to add a highly motivated Executive Administrative Assistant. Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment.

Must be located in New York, NY - requires full time in office presence

Job Duties

• Coordinate complex, senior-level internal/external meetings and conference calls
• Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
• Track requests needed from internal stakeholders and work with senior executive to ensure that responses are provided in a timely manner
• Maintain an extremely detailed calendar and related logistics
• Interact with senior level business leaders in a professional and effective manner
• Respond and follow up on client requests
• Coordinate a high volume of domestic and international travel
• Process expense reports
• Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
• Maintain understanding of firm policies

Skills & Qualifications

• Excellent interpersonal and communication skills
• High attention to detail and strong organizational skills
• Ability to solve problems quickly and efficiently
• Knowledge of general business, corporate and government cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Comfortable working with people at all organizational levels
• Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment
• Must have excellent judgment; be an independent thinker and resourceful
• Team player with a positive attitude
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook
• 5+ years' experience supporting C-suites in the venture capital or finance industry.

Education: Bachelor's Degree preferred

Job Type: Full-time

Pay: $120,000.00 - $150,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY 10122: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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