Job description
Job Description
Are you looking to advance your career within the Utah State Board of Education (USBE)? If so, the Deputy Superintendent of Policy is looking for a professional Executive Assistant who wants to help make a difference for the students of Utah.
Principal Duties:
As an Executive Assistant for the Deputy Superintendent of Policy you will:
- Act as a resource to provide information or determine the most effective way of meeting the needs of the superintendency, USBE staff and the public.
- Schedule and/or coordinate appointments, meetings, facilities, meals, equipment, etc., and follow up as needed.
- Act as liaison between the USBE Superintendency and USBE staff, Legislature, Governor’s office, the public, etc.
- Staff the Board’s Law and Licensing committee, organize public comment, take/prepare committee minutes, prepare and/or proofread memos and backup.
- Facilitate committees, task forces and work groups both internal and external through scheduling, taking minutes, and tracking timelines.
- Review and process travel requests the Policy, UPPAC and Student Data Privacy teams.
- Prepare and process travel requests and reimbursements for the Superintendent of Policy, Policy Advisor and Policy Analyst as well as other members of the superintendency as needed.
- Manage budget and accounting activities and provide fiscal information.
- Review incoming correspondence; initiate replies as appropriate; routes matters requiring action by staff or other organizations, and follow up to ensure actions are completed.
- Maintain confidentiality and ensure protection of private information.
- Compose and disseminate correspondence.
- Complete other duties as assigned.
The Ideal Candidate will possess:
- Multiple years of administrative/office experience.
- An eye for detail and is meticulous in their work.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and OneNote).
- Proficiency in Financial Information System (FINET) , Employee Self Service (ESS) systems for travel.
- Excellent written and oral communication skills
- Excellent interpersonal and customer service skills.
- A willingness to learn and is self-motivated.
- The ability to work both independently and within a team environment.
- Strengths in being proactive in solving challenges.
Why You Should Join Our Team
Executive Assistants at USBE enjoy a fun working environment with opportunities for growth. You will also receive a generous compensation package that includes a choice from various health insurance plans, different retirement options, and generous paid time off.
To learn more about the benefits we offer please click here.
The Agency
Click here for more information about the Utah State Board of Education.
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