Are you looking to expand your Executive Assistant experience to the C-suite? Timberline Construction Corp. is growing and looking to add to our team. The Executive Assistant will handle a wide range of administrative and executive support-related tasks with little or no supervision. The ideal candidate will be a team player that can manage multiple projects in a fast-paced environment with the ability to exercise sound judgement.

Who We Are:

A growing full-service Construction Management firm focused on providing our clients with exceptional service. At Timberline, we strive to be best-in-class in everything we do - this means hiring smart people who are passionate, driven and focused.

What You Will Do:

Relationship Management

• Act as a liaison between CEO and clients/employees/etc. to facilitate work and accomplish objectives in a collaborative effort. Maintain good communications with senior management team.
• Manage the CEO and Senior Leader's calendar; schedule and coordinate appointments/conference calls and meetings, confirm changes or delays with all parties. Provide meeting prep materials.
• Make travel arrangements for CEO and senior managers.
• Answer, screen and direct telephone inquiries, taking messages as necessary.
• Greet visitors and determine whether they should be given access to specific employees.
• May also handle some personal work life matters for CEO.

Administration

• Develop and edit business documents, letters, reports and all other correspondence requested by CEO and Senior Leaders from the draft stage to client-ready work.
• Copy, distribute, ship and receive documents for CEO and Senior Leaders.
• Prepare agendas and make meeting arrangements.
• Screen and prioritize CEO's emails, correspondence, submissions and reports. Prepare responses to routine inquiries.
• Coordinate CEO's signing of time sheets, vacation forms, travel authorizations, cash advances, check requests, expense reports, and invoices.
• Organize and maintain workable filing system.
• Conduct research and compile data as requested.

Work Flow Management

• Assist CEO and Senior Leaders in overseeing project priorities.
• Give CEO and Senior Leaders heads up to any workflow related issues/new request.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Corporate Culture And External Presence

• Ensure CEO and Senior Leader's visibility and prioritized accessibility to entire company and external constituents.
• Collaborate with Marketing and HR on corporate morale events (i.e., anniversary parties, new work showings, award celebrations, and other staff get-togethers).

Office Management

• Act as a go to resource for all conference rooms with respect to scheduling, av systems and tidiness.
• Maintain the conference call account and work with HR for tracking new hires and terminated employees from the system.
• Perform general office duties.

What You Will Need:

• 
  Associates or Bachelors degree.
• 10 to 15 years of work experience as an EA to a C-Suite or Senior Level Executive (preferably in construction management).
• Ability to anticipate executive needs and bring people and resources together.
• Professionalism with a strong attention to detail.
• High level of discretion and confidentiality.
• Full knowledge of PC computers, and MS Office (Word, Excel, PowerPoint, etc).

Timberline Construction is proud to be an equal opportunity employer. We do not discriminate based upon race, color, national origin, religion, sex, pregnancy, age, disability, genetic information, sexual orientation, gender identity, veteran or military status, or any other applicable characteristic protected by law.