Job description

Mission Statement:

Our mission is to provide high-quality, comprehensive medical and dental care, patient advocacy and related services to people who need them most, regardless of their ability to pay. Caregivers demonstrate a high level of empathy, compassion, and profound respect while providing excellence of care to our patients. They serve as advocates for all of those in our Northeast Ohio community, especially the most vulnerable.

Responsibilities:

• Provide administrative support including coordinating logistics, schedules and travel arrangements.
• Maintain a professional appearance and demeanor at all times
• Represent the COO and the organization in a professional and mature manner at all times. Serves as a back up for the Executive Assistant to the CEO.
• Assist in the preparation of materials for Board and executive team meetings.
• Execute a variety of routine and complex administrative duties in support of the day-to-day operations of the Chief Operating Offficer.
• Provides calendar and scheduling coordination, ensuring the most effective use of the president and COO’s time. Choreographs complex projects/processes/events and ensure that all facets of travel are flawless.
• Meets with COO to review schedule; ensures that materials for meetings are received on a timely basis and are relevant, complete and accurate. Detailed and thorough planning of logistical arrangement for travel providing all required documentation including printed planned activities, directions etc.
• Schedule and set-up for all Board meetings/functions.
• Act as a liasion between Coo and internal and external customers
• Serves as a liaison to Board members, providing assistance as required.
• Takes Board meeting minutes as required.
• Perform other duties as assigned

Minimum Education and Experience Required

Mission Statement:

Our mission is to provide high-quality, comprehensive medical and dental care, patient advocacy and related services to people who need them most, regardless of their ability to pay. Caregivers demonstrate a high level of empathy, compassion and profound respect while providing excellence of care to our patients. They serve as advocates for all of those in our Northeast Ohio community, especially the most vulnerable.

Job Summary:

Executive Administrative Assistant to the Chief Operating Officer and Executive Team will manage a wide range of support functions. Provides high-level administrative support and assistance while interacting with executives, employees, and clients at all levels with a high degree of professionalism and confidentiality is crucial to this role. Serves as the back-up for the CEO’s Executive Assistant. Must be proactive and have a flexible schedule to accommodate changes. Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.

Task Responsibilities:

*Include but are not limited to:

· Provides high-level administrative support and assistance such as writing and editing e-mails, drafting memos, and preparing communications on behalf of the executives.

· Execute a variety of routine and complex administrative duties in support of the day-to-day operations.

· Coordinates logistics, schedules, and travel arrangements.

· Communicates with internal and external stakeholders and composes written communications and presentations.

· Maintains frequently changing calendars and extensive contact lists.

· Prepare materials for Board and executive team meetings. Serves as a liaison to Board members as required.

· Organize various meetings, including scheduling, sending reminders, and coordinating catering.

· Proactively anticipates needs and issues; recommends and takes action to resolve challenges.

· Maintaining comprehensive and accurate records

· Completes minor accounting duties.

· Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.

· Works outside of normal business hours on occasion to support statement of work

Minimum Education and Experience:

Required:

• A High School diploma/GED and 5 or more years' related work experience providing administrative support to multiple customers such as executives, managers, and staff members, or an equivalent combination of education and experience (e.g., vocational school/Associate +3 years' related work, Bachelor+2 years' related work, etc.)
• Minimum of 3 years’ experience coordinating schedules, making business travel arrangements, and preparing executive level board and/or meeting minutes.
• Excellent problem solving, decision making, organization and time management skills.
• Must be able to work efficiently with a high level of autonomy
• Experience working in a Healthcare or Non-Profit environment is a plus.
• Commitment to the mission of Care Alliance.

Job Type: Full-time

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We require all employees, patients and visitors to wear masks as well as social distancing.

Application Question(s):

• We require applicants to complete the Culture Index(TM) Survey so we can see how it may apply to your work related needs as well as our company requirements. It also assists us in better employee management and development.

First and foremost, please be informed that Culture Index is:

A survey, not a test. There is no passing or failing.
There is no such thing as a perfect result.
We only measure work related behaviors. Please click on the link below to start. It takes 5-10 minutes to complete.

https://go.apply.ci/p/1eodvq3HUqqT2Pn8C

• FQHC employees are required to be fully vaccinated against Covid 19. Are you able to comply with this requirement?
• Is your annual salary requirement $42-48,000 per year?

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 5 years (Preferred)
• Executive Level Administrative Support: 3 years (Preferred)

Work Location: In person

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