The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The vision of Global Financial & Accounting Services (GFAS) is to provide innovative and scalable global business solutions in accounting, tax, payroll, treasury, strategic sourcing & procurement, and financial operations while safeguarding the reputation of the foundation and our related entities & affiliates, with the highest standards of integrity and operational excellence.

Global Financial & Accounting Services (GFAS) is a division within the Finance organization at the foundation and an important part of the operations function. Operations supports and enables the five program teams to make investments and to run effectively and efficiently. As a function, Finance employs approximately 100 FTE’s. The GFAS division is significant (40+ FTE’s), and responsible for financial reporting processes, technical and advisory services, internal controls, strategic sourcing & procurement, and the accounting functions at the foundation.

The Expense Associate will report to the Senior Manager of Global Accounts Payable to support day-to-day Travel and Expense (T & E) program activities globally providing excellent user experience.

Your Role

The Expense Associate will work in partnership with the Foundation’s outsourced provider to ensure expenses are audited for accuracy, policy adherence, and receipt validation. Additionally, the Expense Associate will review expense report submissions to ensure compliance to T&E policy.

What You'll Do

• Answer escalated expense questions and provide superior customer service to our cardholders.
• Coordinate with the Corporate Travel Program Team to implement initiatives that improve the end user experience.
• Offer process improvements that enhance the user experience and automate compliance review against T&E policy.
• Create ad-hoc reporting as requested, utilizing Concur Cognos reporting, Advanced MS Excel, and Power BI Reporting.
• Lead group or individual trainings for employees.
• Performs other duties as assigned.

Your Experience

• Experience working under pressure, often in a deadline driven and fast paced environment.
• Strong initiative, organization skills and ability to work autonomously and cross-functionally while remaining flexible to changing tasks and priorities.
• Proven ability to bring work/projects to completion by quickly learning relevant information with minimal direction.
• Excellent verbal and written communication skills and ability to influence and engage staff and external partners at all levels.
• Solid analytical and problem-solving skills.
• Strong report writing skills, working with large data sets, macros, etc.
• Intellectually curious with solution orientation and the ability to identify new ways of working.
• Understands end-to-end process management, including organizational change and internal controls.
• Proven ability to build positive relationships and credibility with clients and key decision makers.
• Demonstrates professional courage, asks hard or unpopular questions, and is willing to say no.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with SAP/Concur expense platform preferred.
• Bachelor’s or other advanced degree or 3+ years of relevant experience.

The typical salary range for this role is $92,000 to $100,000 USD. The exact offer will be determined by a variety of factors such as the candidate’s individual skills, qualifications, and experience relative to the requirements of the role.

• Must be able to legally work in the country where this position is located without visa sponsorship.

**The foundation requires all employees based in the United States to provide proof of full vaccination against COVID-19, subject to applicable laws.

**Depending on your work location, the foundation may require proof of full vaccination against COVID-19.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Depending upon your work location, we may require proof of full vaccination against COVID-19 and any recommended booster doses. All employees based in the United States are to provide proof of full vaccination upon hire and any recommended boosters, subject to applicable laws.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.