Job description

[Specific Duties in Use of Facilities]

Perform all use of facilities-related activities. Specific activities include, but are not limited to:

- Understand and execute the District’s Policy 707: Use of School Facilities and related administrative regulations to run the program

- Hire, train and retain recreation custodians to cover after hour building usage

- Perform weekly payroll of staff

- Coordinate building coverage for after-hour activities (evening and weekends) in a fiscally responsible manner

- Coordinate meetings with youth-serving user groups to coordinate events and share information

- Review and recommend youth-serving group certification

- Provide customer services to all current and potential users, including but not limited to, creating user credentials, recovering passwords, helping identify suitable spaces, and explaining the school board policies

- Provide cost estimates to facilities users

- Approves and denies use of facilities requests by internal users, external users, and sanctioned school groups

- Manage billing and receipt of use fo facilities fees. Ensure the fees are paid in a timely manner and deposit them to appropriate revenue codes

- Inspect District facilities before and after use by approved groups to ensure site safety and cleaning standards are met

- Generate various reports, including monthly Use of Facilities report for the School Board

- Ensure the District’s academic calendar is reflected in the use of the facilities calendar to avoid any scheduling conflicts

- Respond to emergencies and resolve issues

- Make recommendations to the administration for potential policy changes

- Make recommendations on building improvements to make the use of facilities more user friendly

- Ensure work orders of rental spaces are completed in a timely manner

- Create standard operating procedures for employees, internal and external users

- Perform any other related duties as they relate to the Use of Facilities

[Specific Duties in Space Allocation and Optimization]

Support schools and UDSD internal users to optimize the use of facilities

- Identify available spaces based on requirements from UDSD schools.

- Coordinate logistics of moving within the School District

- Coordinate summer use of school spaces in order to avoid space conflicts

- Perform any other related duties as they relate to Space Allocation and Optimization

[Daycare, KinderCare, Summer Camp Contract Mangaement]

Manage the service contract to offer Daycare, Kindercare, and Summer Camp services in the UDSD facilities

- Ensure the vendor performs the contract per the agreement

- Review the performance of the program and the service provider

- Process accounts payables and/or accounts receivables

- Liaise between the service provider, schools, and parents to resolve any issues

- Perform any other related duties as they relate to the Daycare, KinderCare, and Summer Camp Operations

Job Type: Full-time

Pay: $37,500.00 - $42,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Experience level:

• 3 years

Schedule:

• 8 hour shift

Work setting:

• In-person

Work Location: One location

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