Job description
Stanford University’s Department of Orthopaedic Surgery has an opening for a Faculty Affairs Administrator 1. As part of a dynamic and high performing team, the Faculty Affairs Administrator 1 position will partner with the Director of Finance and Administration (DFA) and work under the supervision of the Faculty Affairs Manager to support of the academic process and decisions on faculty recruitment, appointment, reappointment and promotion processes. Specifically, the Faculty Affairs Administrator 1 will support postdocs, track sabbaticals (and other leaves), assist with visitors and faculty interviews. The ability to work as a team and build relationships, while independently managing multiple projects is essential. The Faculty Affairs Administrator 1 will serve as a local resource for the department in matters relating to faculty affairs and strong organizational, coordination, communication and writing skills are necessary. Each day, the Faculty Affairs Team interacts with world-class faculty members, among the best minds in the world in their respective fields. If you are inspired to join our team, please include a cover letter with your application.
Duties include:
- Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
- Post job announcements, and distribute other outreach materials to attract candidates.
- Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
- Gather all components of the appointment/promotion form, and organize in compliance with guidelines.
- Maintain records documenting search, recruitment, and appointment/promotion processes.
- Assemble and draft materials for the appointment and promotion files.
- Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
- Assist in coordination of visa process, as needed.
- - Other duties may also be assigned
DESIRED QUALIFICATIONS:
Stanford experience or experience in an academic environment preferred.
EDUCATION & EXPERIENCE (REQUIRED):
Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- High level of attention to detail and accuracy.
- Ability to track, monitor and adhere to deadlines.
- Ability to learn university systems.
- Experience working with databases and Microsoft Office suite.
- Effective communication skills.
- Demonstrated ability to act with tact and maintain confidentiality.
- Experience with complex schedules and planning.
- Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
- Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
PHYSICAL REQUIREMENTS*:
- Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
- Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
- Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
- - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Occasional extended hours.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $70,000 to $80,000 per annum / hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
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