Job description
Hybrid/Remote position
To be considered for this position, please submit both your resume and a cover letter detailing your interest and qualifications for the role.
Reporting to the Vice Dean of the School of Medicine, the Office of Academic Affairs (OAA) is comprised of 8 faculty associate deans and 20 staff members who serve a total population of approximately 5,000. The primary mission of OAA is to serve as a resource in preserving and enhancing the excellence of the School of Medicine through the appointment, reappointment, promotion and retention of a distinguished and diverse faculty.
The Faculty Affairs Administrator 2 role provides analysis and guidance regarding faculty appointments, reappointments, promotions, and the search process for the School of Medicine. This position provides subject matter expertise, ensures compliance with school and university policies, and works towards continuous process excellence. Reporting to the Director of Academic Affairs, the Faculty Affairs Administrator 2 core duties include, but are not limited to:
- Serves as SoM expert for all constituents on a portion of Clinician Educator, Instructor and Clinical Scholar actions; provides policy information for these appointments, reappointments and promotions.
- Critically reads files for completeness, compliance with criteria, and content. Evaluates referee letters. Critically reviews teaching and clinical evaluations. Works with departments on revisions, if appropriate.
- May assist in operational support and guidance to review committees at the school level for Clinical Assistant, Associate and Professors.
- May provide operational support for developing new Clinician Educator programming, in collaboration with faculty leadership.
- Document and interpret policies and processes for contributors to the appointment/promotion application.
- Critically reviews and approves all offer letters and addendums for Clinician Educators, Instructors and Clinical Scholars and identifies problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
- Serve as primary point of contact, as needed, in orienting new administrators to the department, school, and university. Troubleshoot issues as they arise.
- Serves as the point person for processing practice policy exemptions and upcoming actions for the school.
- - Other duties may also be assigned
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a film screening or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
DESIRED QUALIFICATIONS:
- Experience with academic appointment management.
- Project management experience.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- High level of attention to detail and accuracy.
- Ability to track, monitor and adhere to deadlines.
- Ability to learn university systems.
- Experience working with databases and Microsoft Office suite.
- Excellent communication skills.
- Demonstrated ability to act with tact and maintain confidentiality.
- Demonstrated problem solving and analytical skills.
- Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
- Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
PHYSICAL REQUIREMENTS*:
- Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
- Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
- Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
- Add or subtract physical requirements based on the requirements of your specific job. (remove this statement for posting)
- - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
- Occasionally work extended hours.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
This remote role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $61,000 to $85,000 per annum
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
blackflymedia.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blackflymedia.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, blackflymedia.com is the ideal place to find your next job.