Job description

Strength Through Diversity

Ground-breaking science. Advancing medicine. Healing made personal.

Mount Sinai is honored to be the proud recipient of a multi-million dollar grant to establish a large-scale health advisory team, in collaboration with the Government of Guyana, to improve the quality of healthcare and accessibility for every Guyanese citizen.

Join us as we embark on this multiyear initiative to build a successful healthcare infrastructure and create lasting change to the health services provided in Guyana.

The Executive Assistant will be responsible for coordinating and managing the Chair's calendar and supporting the administrative needs of the Chair. The Executive Assistant will coordinate meeting scheduling on behalf of the Chair and will work with internal and external administrative counterparts to organize meetings and other events. They will assist in managing Chair e-mail and other communications including drafting and sending routine communications on behalf of the Chair. Provides meeting support including maintaining and sending meeting reminders, organizing meeting agendas, providing video conference support, and preparing meeting minutes. Coordinates visitors including VIPs and serves as the front office representative for the Department. Anticipates the needs of the Chair and assists the Chair in managing key priorities to ensure the success of the Department and Institute.

Roles & Responsibilities:

• Ensures that the Chair’s calendar and travel is well managed and up-to-date

• Represents Chair and Department to external and internal partners in correspondence and events

• Welcomes and hosts visitors to the Department and Institute

• Prepares, reconciles, and submits expense reports on behalf of the Chair

• Attends and organizes internal and external meetings as needed to support the Chair, distributing meeting reminders and agendas in advance, taking meeting notes, preparing meeting minutes, and coordinating follow-up communications as needed

• Assists in planning and organizing events and meetings including coordination with external vendors, venue or facilities partners, IT partners, and others

• Drafts correspondence on behalf of the Chair as needed

• Manages special administrative projects for the Chair as needed

• Completes other duties as assigned

This position may require international travel depending upon department needs

Requirements:

• College degree preferred and or three to five years prior experience in supporting a senior executive or team

• 5 years related administrative or business experience.

This position is grant-funded and or gift-funded and is contingent upon sufficient funding.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

· Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners.

· Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.

· Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.

· Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.

· Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

EOE Minorities/Women/Disabled/Veterans

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• Administrative: 5 years (Required)
• Research: 1 year (Preferred)
• Microsoft Office: 5 years (Preferred)
• Calendar management: 5 years (Preferred)

Work Location: One location

blackflymedia.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blackflymedia.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, blackflymedia.com is the ideal place to find your next job.