Job description

Job Description

Job Title: Guest Services Agent-Night Audit

Department: Guest Services

Reports To: Front Office Manager/General Manager

General Summary:

To increase customer satisfaction by providing efficient and courteous Front Desk service in accordance with the standards of Tentac Enterprises. Night Audit employees are required to work shifts from 10:00 p.m. to 6:00 a.m. and 11:00 p.m. to 7:00 a.m.

Essential Functions:

• Provide quality service to the customer by responding to their requests promptly, efficiently, and courteously during check-in, check-out and throughout stay
• Answer incoming phone calls, process reservation/cancellation/modification requests, and transfer calls to appropriate departments
• Answer hotel phone calls and notify guests of messages
• Audit messaging platform, extended stay payment log, as well as housekeeping log for accurate information
• Handle guest accounts and maintain cash drawer
• Communicate with supervisors and co-workers and clients in a courteous manner at all times
• Follow all specified procedures to audit the shift closing of all front office staff, including personally closing shift three and completing an audit summary for each shift
• Produce accurate and timely reports and correctly handle all cash transactions
• Follow all specified procedures to maintain and post a daily balance of all house accounts, including running preliminary reconciliations, detail transactions and final reports to accounting and profit centers
• Balance and audit for accuracy room revenue, food and beverage revenue, cashier’s reports, and guest and house accounts and telephone revenue; assisting the preparation of all reports relevant to daily revenues
• Transmit credit card batches
• Complete and transmit daily management and accounting reports and supporting documents
• Act as hotel system liaison during night hours

Supporting Functions:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions.

• Assist in booking room reservations
• Perform all Guest Service Representative functions
• Maintains a favorable working relationship with all other company employees
• Provide shuttle service to and from area locations
• Other duties as assigned by the Supervisor

Specific Job Knowledge, Skills and Ability:

• Working knowledge of all services and facilities of the hotel
• Ability to assist hotel guests in an effective manner
• Ability to fully follow supervisor’s directions
• Ability to remember and recite company promotions and information

Qualification Standards

Communication:

Strong communication skills; including the ability to deal effectively with vastly diverse groups of people and guests.

Education:

Preferred: High School and College Diploma

Experience:

Preferred: Front desk experience or other experience in the hospitality field.

Licenses or Certificates:

No Requirements

Grooming:

All employees must maintain a neat, clean and well-groomed appearance per Tentac Enterprises standards.

Physical Requirements

• Standing for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Ability to carry items weighing up to 30 pounds without assistance
• Finger dexterity required to manipulate objects with fingers rather than with the whole hand(s) or arm(s), for example, using a keyboard
• Ability to move about
• Ability to see within normal parameters
• Ability to hear within normal range
• Must be able to work night time hours including 10:00 p.m. to 7:00 a.m.

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Job Types: Full-time, Part-time

Pay: $14.00 - $15.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Bloomington, IL 61704: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Hotel experience: 1 year (Preferred)

Work Location: In person

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