Job description

THOMPSON SCHOOL DISTRICT
ADMINISTRATIVE / PROFESSIONAL/TECHNICAL

JOB DESCRIPTION

Job Title: Manager – Payroll/Accounts Payable
Prepared Date: March 2023
Work Year: 260 days
Department: Financial Services
Reports To: Chief Financial Officer
Salary: APT Salary Schedule B – Range 7

• Salary for Range 7 is $69,502 - $103,118
• Final salary is based on relevant experience

Benefits Include: Health, dental and life insurance, PERA retirement, paid time off, extended leave bank, as well as other optional benefit elections.

ABOUT THOMPSON SCHOOL DISTRICT:
The Thompson School District is the 17th largest school district in Colorado, encompassing 362 square miles and serving approximately 15,000 students. The district's territory includes Loveland and Berthoud, plus sections of Fort Collins, Windsor, Johnstown and unincorporated land in Larimer,
Weld and Boulder counties. TSD serves students in Pre-K through 12th grade with thirteen school- based preschool programs, a dedicated preschool building, two K-8 buildings, eighteen elementary schools, five middle schools, five high schools, two charter schools and one career campus. Teachers and administrators collaborate with families and community partners to ensure that students are college, career and community ready. Visit the district website at thompsonschools.org to learn more.

SUMMARY:
Manage the day-to-day operations of the district’s payroll and accounts payable functions. Supervise three Payroll staff and three Accounts Payable staff. Resolve payroll and accounts payable issues and problems. Submit required payroll information to local, state and federal agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Payroll Management

• Compile reports and provide data for annual Workmen’s Compensation audit in coordination with Human Resources.
• Develop, maintain, and update policies and procedures that govern district payroll to ensure compliance with state and federal laws, PERA rules and district policies. Educate appropriate key staff district-wide, monitor, and enforce compliance.
• Prepare monthly PERA report of wages earned. Includes verification and reporting of PERA

Retiree vendors.

• Serve as Plan Administrator for 403(b) companies.
• Reconcile and process monthly and quarterly tax payments, banking wires, ACH payments,

State & Federal wage reports and tax-sheltered annuity payments/reports.

• Resolve payroll issues as needed both independently and with Payroll staff. Work closely with

Senior Systems Analyst to implement program changes.

• Work with Insurance Specialist in HR to process monthly changes to employee insurance coverage; reconcile monthly insurance invoice and submit payment.
• Supervise three Payroll Specialists.

Accounts Payable Management

• Lead development and maintenance of policies and procedures that govern district disbursements in compliance with state and federal law, including 1099 and tax-related matters. Educate staff district-wide, monitor, and enforce compliance.
• Review expenditure items for proper authorization, account codes, and policy compliance.

Monitor and maintain internal controls related to accounts payable functions.

• Ensure district P-card purchases comply with policies and procedures. Process the payment to the bank ensuring accuracy and timeliness.
• Supervise three Accounts Payable staff.
• Perform other duties as assigned.

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THOMPSON SCHOOL DISTRICT
ADMINISTRATIVE / PROFESSIONAL/TECHNICAL

JOB DESCRIPTION

JOB QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING:

• Bachelor’s Degree in business discipline preferred.
• Equivalent combination of education and experience accepted.

EXPERIENCE

• Over three years of experience in finance, accounting and/or other work-related area.

SKILLS, KNOWLEDGE, & EQUIPMENT

• Basic math, writing, communication, and accounting skills.
• Basic knowledge of personal computer and software (Word).
• Advanced knowledge of spreadsheets (preferably Excel).
• Knowledge of state chart of accounts, analytical skills and strong people skills.
• Operating knowledge of 10-key adding machine, fax machine and standard copier preferred at hire.

SUPERVISION/TECHNICAL RESPONSIBILITY

• Supervise Payroll Specialist(s), Payroll Technician(s) and Accounts Payable Accounting

Technician(s).

JUDGMENT AND DECISION MAKING
Work is assigned by Chief Financial Officer and self-directed. Work is guided by Thompson School
District policies and procedures. Decision making requires collaboration with Chief Financial Officer and co-workers. Supervisor is occasionally involved in decision making.

DIVERSITY OF DUTIES
Duties are managerial, technical and/or operational in nature perhaps crossing several technical areas or fields within a department or building. Duties require the use of independent thinking and interpretation of facts and involve significant cross training.

SAFETY TO SELF AND OTHERS

• In order to safely perform this position, you must familiarize yourself with the safety rules of your job and participate in all safety training provided by your department. You must wear personal protective equipment whenever required, ask for assistance if the task requires more than one person and, if you’re unsure how to perform a task safely, stop and ask your supervisor for instruction before continuing.

• All employees of the District are responsible for maintaining a safe and healthy work place and insuring that safety precautions and practices are followed.

• We expect you to immediately report any unsafe working conditions or safety problems to your supervisor. Until corrective action is taken, be sure that the area or condition is restricted and that cautionary devices, i.e., cones, temporary fencing, floor signs, etc. are in place so that others are not affected or injured.

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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THOMPSON SCHOOL DISTRICT
ADMINISTRATIVE / PROFESSIONAL/TECHNICAL

JOB DESCRIPTION

PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee frequently is required to walk; sit. The employee is occasionally required to stoop, kneel. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT
The noise level in the work environment is usually quiet.

EQUAL EMPLOYMENT OPPORTUNITY:
Thompson School District shall not discriminate in its employment or hiring practices on the basis of race, ethnicity, religion, sex, sexual orientation, age, marital status or disability. The
Superintendent is committed to cultural diversity among district personnel as a means of enriching educational experience. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort.

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibility, or qualifications associated with the job.

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Job Type: Full-time

Pay: $69,502.00 - $103,118.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Loveland, CO 80537: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 years (Required)

Work Location: One location

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