Working Title: Library Department Administrative Assistant (AA23171)
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State University, Mankato

• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/09/2023
• Closing Date: 05/23/2023
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Mankato State Univ-AFSCME
• Division/Unit: MnSCU Mankato SU / MnSCU MAN Classified O-Z
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: 8:00 AM - 4:30 PM
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Library Services
• Location: Mankato
• FLSA Status: Nonexempt
• Telework Eligible: Yes - Up to 20% of the time. Based on the essential functions of this positions, MMB Policy #1422, and University policies relating to flexible work, this position is eligible for Case by Case/Situational Telework: A position that may include a temporary reassignment or work outside the permanent/principal work location to meet short-term needs.
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This Office and Administrative Specialist, Intermediate is part of a team which provides support in the Library's Administration Office. The incumbent provides secretarial and administrative assistance to the Director of Library Operations & Access Services, the Library Department Chair, and the Library faculty, staff, and student workers. Under general supervision, compiles, reviews, maintains, and produces fiscal and program records, written material and reports using multiple procedures and computer and technical program knowledge. The incumbent uses skills and knowledge of multiple processes, procedures, programs, and guidelines to make both routine and non-routine decisions. Knowledge of advanced word processing, spreadsheets, accounting, and other specialized software is necessary to perform the daily tasks of this position. The incumbent will also use advanced customer service techniques and practices to interact with diverse internal and external clientele, patrons, and customers.

Minimum Qualifications

• Customer Service: Customer services skills sufficient to actively listen, understand needs, and provide accurate information with appropriate alternatives in a timely, thorough, courteous, respectful, and professional manner in person, over the phone, and in writing.

• Communication: Written and verbal communication skills sufficient to write, prepare, and edit materials such as memos, procedures, reports, presentations, etc., and clearly explain, discuss, communicate, and present complex ideas, regulations, policies and procedures to students, parents, staff, and senior managers.

• Computer: Skill in desktop publishing sufficient to create content, position text, and art elements from a variety of sources to design, print, or publish web pages.

• Computer: Skill in MS Word, Access, and Excel, and other software applications to prepare, create, format, edit, print, save and/or attach a variety of documents, including emails, memos, reports, letters, presentations, spreadsheets, tables, charts, graphs, in an efficient and timely manner.

• Organizational skills: Organizational skills sufficient to work in fast paced environment and manage multiple projects and stay focused through frequent interruptions while still delivering results and meeting deadlines.

• Bookkeeping: Knowledge of bookkeeping practices and procedures sufficient to analyze financial transactions and assign them to specific accounts, write original journal entries that credit and debit appropriate accounts, post entries to ledger accounts, and adjust entries at the end of each accounting period.

Preferred Qualifications

• Demonstrated commitment to fostering a diverse working and learning environment.

• Experience collaborating as a member of a team.

• Extensive experience with Excel and knowledge of full Microsoft office suite.

• Experience with budgets, purchasing, contracts, and workflow.

• Ability to embrace changes in technology, campus resources and personnel, the adjustment of office priorities and responsibilities, and integrate changes into current procedures and operations.

• Demonstrate ability to exercise initiative, flexibility, and effectiveness in solving problems.

• Knowledge of the policies and procedures of the Minnesota State University System.

• Knowledge of operations, missions, functions, and populations served by academic libraries.

Additional Requirements

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

Work safely at all times, which includes but is not limited to, participating in and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.

The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.mnsu.edu/university-life/health-and-safety/university-security/personal-safety-and-alerts/annual-security-and-fire-safety-report/. You may also request a paper copy from University Security at 507-389-2111, or by emailing security@mnsu.edu.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Sarith Phan at sarith.phan@mnsu.edu or 507-389-1042.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Sarith Phan at sarith.phan@mnsu.edu.

About Minnesota State University, Mankato

More than 1600 talented faculty, staff, and 1600 student employees with a wide variety of skills and backgrounds, support university operations every day. Our faculty and staff enjoy excellent benefits, a team environment and challenging careers. As an affirmative action/equal opportunity institution, we are committed to supporting the continued growth of our diverse community.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. We also take the opportunity to recognize that we live, work, and learn in the homeland of the Dakota people, whose language frames our name - Minnesota State University, Mankato.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.