Title: Office Services Assistant (Detainer Unit) - #01024

Hiring Range: $30,000 - $38,865

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Position is with the Department of Corrections’ Offender Management Court & Legal Services Unit (C&L) located at department headquarters in Richmond, Virginia.

It is the mission of the Offender Management Services Section to provide support to the institutional staff as a method of ensuring safe and efficient institutional operations. It is the institutional level where the most critical and difficult decisions are made and it is Central Classifications commitment to provide support in a manner that is professional and timely with concern for public safety and the well being of each facility.

The Office Services Assistant provides administrative support to the Detainer Unit Program Support Technicians and Detainer Unit Supervisor. Coordinates, implements, and monitors the administrative aspect of detainers filed by local, state and federal law enforcement agencies against Virginia Department of Corrections (VADOC) Offenders in accordance with the Code of Virginia, the Virginia Extradition Manual, and other state and federal laws related to detainer matters.

The Detainer Unit processes and maintains detainers for pending criminal charges, convictions and obligations lodged by agencies and jurisdictions within and outside of Virginia for Virginia Department of Corrections (VADOC) responsible offenders. Conversely, the Detainer Unit lodges and maintains detainers for VADOC sentenced offenders in the custody of other agencies within and outside of Virginia. The Detainer Unit authorizes and facilitates the release of offenders to the appropriate authorities and the return of VADOC offenders in the custody of other agencies, to VADOC custody.

Minimum Qualifications

High School Diploma or equivalent. Experience in criminal justice or a related field. Ability to comprehend and interpret complex laws, legal documents, and policies. Good working knowledge of and ability to apply office administrative principles and systems. Skill in operating computers and other office equipment. Demonstrated skill in the use of Microsoft Office to include Word and Excel.

Ability to utilize and maintain automated and written files. Ability to collect, organize, and document information. Ability to critically review, evaluate, analyze, interpret, and prioritize all incoming documents and information, both paper and electronic. Ability to analyze information and provide reports. Ability to adapt to changes in procedures, priorities, and the automated system. Ability to establish and maintain working relationships both inside and outside of the work unit. Ability to communicate effectively orally and in writing. Ability to work independently and resolve problems with general guidance from supervisor.

Must be eligible for and have the ability to obtain required VCIN certification.

Preferred Qualifications:

Prefer criminal justice experience related to criminal procedures and records processes. Prefer basic knowledge of the Code of Virginia and the criminal justice system as it pertains to criminal sentencing, outstanding charges, holds, and extradition. Prefer experience keying data and scanning documents into an automated system such as VirginiaCORIS. Prefer experience in initiating and maintaining files and organizational records.

Knowledge of the policies and practices of the Department in dealing with information technology, and the safeguarding of data beneficial.

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Tobacco Free: All VADOC facilities are Tobacco free. Use of all tobacco products is always prohibited on site.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information:

Name: Human Resources

Phone: 804-971-2142

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.