The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

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  Enters and calculates data to generate reports.
• Communicates via email, phone, or in person with members of the public, employees, and other individuals providing answers to questions, disseminating or explaining information, receiving information, and addressing routine complaints.
• Retrieves, copies, compiles, collates, laminates, distributes, recycles, and shreds various documents and materials.
• Operates various office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
• Operates software systems to input data and generate reports.
• Files digital/paper documents, and creates digital/paper file folders.
• Administers routine first aid to students and staff.
• Notifies parents of ill or injured students.
• Answers, screens, and refers telephone calls, and takes messages.
• Stuffs, sorts, and prepares outgoing mail for pickup.
• Prepares correspondence, memos, reports, requisitions, work orders, and other related materials from verbal or written instructions.
• Gathers information from a variety of sources.
• Assists in the preparation of large mailings.
• Opens, time-stamps, and distributes office mail.
• Orders, receives, sorts, distributes and maintains inventory of supplies.

• May assist in enrolling and registering students, and filling out paperwork.
• May dispense medication according to physician instructions and District policy.
• May provide written and oral translation for non-English speaking individuals.
• May receive and record fees, and prepare receipts.
• Performs other related duties as directed.

Education:
Graduation from high school or evidence of equivalent educational proficiency.

Experience:
Six months of clerical experience.

Knowledge of:

• Modern office practices, procedures and equipment.
• Telephone etiquette.
• Filing and record-keeping techniques and systems.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Basic first aid procedures.
• Microsoft Word, Excel, Outlook, and Internet browsers.

• Operate a computer and appropriate software applications.
• Understand and interpret written material, including technical manuals, rules, regulations, instructions, reports, charts, or tables.
• Communicate orally for the purpose of providing and obtaining information.
• Rapidly and accurately type using a computer keyboard.
• Establish and maintain cooperative working relationships with others.
• Manage time and prioritize tasks to meet deadlines.
• Learn and follow policies, procedures, and details of the department.
• Work under the stress of conflicting goals and timelines.
• Listen attentively and comprehend verbal and non-verbal cues.
• Demonstrate diligence in attending to details and quality.
• Understand the importance of attendance, punctuality, and follow through.
• Understand and meet the needs of customers.
• Be trustworthy and responsible for one's own actions.
• Work effectively as part of a team.
• Recognize workplace hazards and follow safety procedures.

Paid Holidays

Up to 16 holidays per year depending on months worked for all classified employees.

Paid Vacation
Vacation is prorated for all classified employees, based on the hours and months worked per year. Below is the vacation schedule for classified supervisors and classified staff.

Classified Employee Vacation Chart
1-5 years of service

• One day of vacation will be earned per month worked.

6-10 years of service

• One and one-quarter (1 ¼) days of vacation will be earned per month worked.

11-15 years of service

• One and one-half (1 ½) days of vacation will be earned per month worked.

16-20 years of service

• One and three-fourths (1 ¾) days of vacation will be earned per month worked.

21 + years of service

• Two (2) days of vacation will be earned per month worked.

Health Benefits
For positions 35 hours or more per week the District contributes $11,900 (subject to change) toward annual premium for medical, dental, vision and life insurance coverage. Partially paid benefits are available for part-time (20-34) hour employees. The District participates in the Public Employees' Retirement System (PERS). Lifetime retirement benefits provided for eligible retirees.

District Benefit Providers:

The following benefit providers are available for enrollment for eligible employees.

• Medical: Kaiser, United Health Care PPO/HMO
• Dental: Delta Dental (PPO) or DeltaCare USA (HMO)
• Vision: Vision Service Plan (VSP)
• Out of pocket costs are dependent on which provider is selected. Each provider has a different annual premium.

Retirement: PERS for positions 20 hours or more per week. Click on the link below to view the retirement formula that would apply to you:

• PERS members that began prior to January 1, 2013 (Download PDF reader)
• PERS members that begin after December 31, 2012 (Download PDF reader)

Paid Sick Leave
Every regular classified employee, probationary or permanent, can earn paid sick leave credit(s) based on one day for each month in which such employees are in a paid status with the District. Earned, but unused sick leave can accumulate without limit. Full-time classified employees (those who work 8 hours per day, 5 days per week and 12 months per year) will normally earn twelve (12) days of sick leave credit(s) during each fiscal year.