Position Number: 2015573P

Location: Fullerton College

Department: FC Educational Partnerships & Programs

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)

Job Description:
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Performs related duties as assigned.

Office Coordinator

Coordinates office activities, which may include accounting functions; discusses and reviews daily events with designated Manager to ensure timely and appropriate coordination of office activities; ensures that work is performed in a competent and timely manner.

Ensures implementation and maintenance of established District policies and procedures; ensures compliance with federal policies and procedures related to accounting; assists in the development of revised District policies and procedures as necessary.

Serves as an assistant to designated Manager; schedules meetings and appointments; prepares agenda items; maintains records and supplies; receives and processes incoming mail.

Makes decisions within established policies and procedures in the absence of designated Manager.

Attends meetings, conferences, and seminars to make presentations regarding policies and procedures.

Answers questions and provides technical expertise to assist District personnel and department personnel regarding various records, budgets, accounts and programs.

Coordinates communication and accounting activities with other District departments and personnel, governmental agencies, private agencies and vendors.

Prepares financial statements and reports as directed; ensures compliance with applicable rules, regulations, policies and procedures; maintains a variety of difficult and complex financial and accounting records, ledgers, statements and reports.

Assists in the preparation and monitoring of District-wide or campus-wide budget; processes budget transfers and prepares journal entries; signs warrants; monitors accounting activities of assigned categorically-funded programs; prepares expenditure and progress reports as required by funding agencies.

Audits financial documents to assure accuracy, completeness; conduct research to resolve discrepancies as necessary.

Supervises, trains, evaluates and directs the work of assigned staff as directed.

Catalog and Schedule Coordinator

Oversees the preparation and publication of the class schedule, works with District coordinators, administrators and other personnel, and outside vendors to ensure accuracy and completeness.

Prepares and processes schedule changes.

Proofreads and reviews written materials to assure that publications are accurate and complete; prepares final copy for printing and coordinates details with printing company.

Prepares a variety of reports and maintains records and data related to enrollment, attendance, course work, facility usage and other instruction-related areas.

Primary Purpose:
POSITION IS GRANT FUNDED
Office Coordinator

This position is responsible for coordinating office activities; implementing policies and procedures; and performing a variety of complex administrative duties, which may include accounting functions in the absence of the designated Manager to assure efficient operations.

Catalog and Schedule Coordinator

This position is responsible for organizing, coordinating, and preparing class schedules and other publications for a community college; and preparing reports and maintaining data relating to instructional divisions.

Working Relationships:
Office Coordinator

The Office Coordinator maintains frequent contact with various departments and personnel, and outside vendors, agencies and financial institutions.

Catalog and Schedule Coordinator

The Catalog and Schedule Coordinator maintains daily contact with faculty and staff, as well as frequent contact with various college or District departments and outside vendors.

Knowledge, Skills, and Abilities:
Office Coordinator

Knowledge of accounting and auditing principles, practices and procedures
Knowledge of financial and statistical record-keeping principles
Knowledge of modern office practices, procedures and equipment
Knowledge of applicable sections of State Education Code and other applicable laws
Knowledge of computer-based accounting systems
Knowledge of various computer software programs
Ability to interpret, apply, and explain rules, regulations, policies and procedures
Ability to make arithmetic calculations quickly and accurately
Ability to operate a variety of office equipment such as calculator, computer, copier, etc.
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work

Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, orally and in writing
Ability to understand scope of authority in making independent decisions

Ability to review situations accurately and determine appropriate action according to established guidelines
Ability to supervise, train and provide work direction to others
Ability to establish and maintain effective working relationships with others

Catalog and Schedule Coordinator

Knowledge of District practices and procedures, instructional areas, curriculum, courses, requirements and prerequisites
Knowledge of the procedures and methods required for approval of curriculum and course schedule in a community college environment
Knowledge of typesetting and graphic arts techniques including layout and paste up
Knowledge of modern office practices and procedures
Knowledge of record keeping techniques
Knowledge of various computer software applications
Knowledge and ability to operate a variety of office machines and graphics equipment including computer, copier, calculator, etc.
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
Ability to compile, organize and coordinate data from a variety of sources
Ability to prepare class schedules, brochures, catalogs, mailers and other publications for printing
Ability to schedule class times and location without conflict
Ability to read, interpret, apply and explain rules, regulations, policies and procedures
Ability to maintain records and prepare reports
Ability to work independently with little direction
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, both orally and in writing
Ability to understand scope of authority in making independent decisions
Ability to review situations accurately and determine appropriate action according to established guidelines
Ability to establish and maintain cooperative and effective working relationships with others

Special Requirements:
Coursework must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Minimum Qualifications:
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Office Coordinator

High school diploma or GED, supplemented by related college-level coursework.

Minimum five (5) years increasingly responsible related work experience, including supervisory experience.

Catalog and Schedule Coordinator

High school diploma or GED.

Minimum of 3 (three) years of increasingly responsible experience working in a college environment with involvement in campus-wide activities.

Desirable Qualifications:
Experience with programs designed to expand access to college and student success in college such as dual enrollment and pathway programs.

Experience preparing and monitoring categorical funds.

Proficiency in Microsoft Excel.

Experience collaborating with faculty, staff, and/or community leaders in programs and initiatives that are specifically designed to assist historically underrepresented students achieve their educational goals.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Working Conditions:
Office Coordinator

College or District business office environment; subject to sitting for long periods at a time (up to 2-3 hours). Repetitive use of upper extremities including hand coordination activities.

Catalog and Schedule Coordinator

College or District office environment; subject to sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.

Salary Range: $5,460 - $6,588 Per Month

Number of Vacancies: 1

Posting Number: 2015573P

Open Date: 09/26/2022

Close Date: 10/10/2022