Job description
SENIOR HOMES OF COLORADO FOUNDATION, INC.
dba KENTUCKY CIRCLE VILLAGE
POSITION TITLE: OFFICE MANAGER
POSITION SUMMARY: The Kentucky Circle Village (KCV) Community Manager is responsible for the overall front office activities of KCV and for coordinating all office services and related activities.
TIME/STATUS: The job is a full-time, non-exempt, hourly position covered by the policy provisions of KCV’s Employee Handbook. The position reports to the KCV Executive Director.
EDUCATIONAL REQUIREMENTS: A high school diploma or the equivalent.
EXPERIENCE: At least 5 years of increasingly responsible experience in an office or clerical environment.
REQUIRED JOB SKILLS
1. Reliability
2. Adaptability
3. Good interpersonal skills
4. Organizational skills
5. Facility with office software: word processing, spreadsheets, e-mail, databases
6. Customer service focus
7. Ability to perform under the pressure of deadlines and frequent interruption.
8. Detail orientation
9. Solid work ethic
10. Time management
11. Initiative
12. Strong communication skills, both written and oral
DUTIES AND RESPONSIBILITIES
1. Office Operations and Procedures a. Organize and maintain office operations and procedures b. Manage filing systems c. Organize office layout d. Manage reception area to ensure effective telephone and mail communications e. Handle all incoming and outgoing mail. f. Maintain office supplies and equipment. g. Maintain condition of office; arrange for necessary maintenance and repair. h. Record office expenditures i. Act as primary point of telephone and walk-in contact during business hours
2. Resident Services a. Record and update tenant information in property management data base(s) b. Respond to resident inquiries and complaints c. Issue work orders for resident maintenance issues
Revised: May 10, 2023
d. Manage lunch reservation and reporting system e. Maintain data on current resident population f. Maintain Parking Assignment spreadsheet and wait list g. Provide office services to residents: copies, FAXes, & sell stamps
3. Property Leasing a. Respond to prospective tenant inquiries b. Maintain property leasing waiting list c. Show apartments to prospective tenants d. Prepare and execute leasing documents for new tenants e. Coordinate move-in requirements of new tenants f. Update Vacancy & Move In spreadsheet (give copies to Executive Director &
Maintenance Supervisor)
4. Property Compliance a. Conduct income recertification interviews with current residents b. Collect all related documents
5. Enter Recertifications into Next Gen monthly. Complete Annual Next Gen Report for
Compliance.
Revised: May 10, 2023
Job Type: Contract
Pay: $21.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Denver, CO 80246: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Office: 5 years (Preferred)
- Administrative experience: 5 years (Preferred)
Work Location: In person
blackflymedia.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blackflymedia.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, blackflymedia.com is the ideal place to find your next job.