POSITION TITLE: Business Office Manager
REPORTS TO: Assistant Business Director
SUPERVISES AND EVALUATES: Business Office Staff (Accounts Payable, Cash Receipts, Purchasing, Payroll, and Central Reception)
COORDINATES WITH: Central Administration, Grant Managers, School Secretaries and Student Activity Fund Bookkeepers, and City and State Agencies
WORK YEAR: 12 months

The Business Office Manager is responsible for the efficiency and effectiveness of the District Business Office, as well as the supervision of the District’s grants, and student activity funds accounting and audit programs.

QUALIFICATIONS:
Minimum of 5 years’ bookkeeping/accounting, business service management experience. Associates degree in accounting/finance/business-related area and supervisory experience preferred. Excellent interpersonal, communication, and organizational skills essential. Must meet physical requirements of the position.

PRIMARY RESPONSIBILITIES:
1) Supervises and evaluates Business Office staff in the daily operations in the following areas:
a) Accounts Payable
b) Purchasing
c) Grant Accounts Receivable
d) Cash receipts and controls
e) Payroll
f) Central Reception
Maintains and updates current business office and payroll procedures, recommends changes as deemed necessary or appropriate, and provides staff training and support.
2) Manages the financial accounting and reporting for all grants and other non-operating funds:
a) Monitors use of grants and non-operating funds to ensure that all local, State, and Federal guidelines are followed.
b) Monitors obligations, expenditures, payroll, and receivables to ensure budget compliance.
c) Supervises purchasing, accounts payable, and accounts receivable.
d) Prepares transfer of indirect costs, FICA expenses, and other relevant expenses.
e) Insures the posting of obligations, expenditures, and receivables on Federal Funds Ledgers as required by the State.
f) Manages the annual single audit preparations and visits.
g) Assists in federal budget development and implementation
h) All other duties necessary with respect to these funds.
3) Coordinates the Student Activities Funds procedures and audits:
a) Maintains and updates current procedures and controls, recommending changes as deemed necessary or appropriate, and provides staff training and support as necessary or requested
b) Monitors procedures and internal control compliance
c) Serves as resource for the schools and the designated fund custodians/bookkeepers, providing training as requested or needed in procedural compliance and software application
d) Ensures timely completion of monthly bank account reconciliations
e) Conducts on-site internal audits at School and District facilities, examining procedures, controls, financial records, as deemed appropriate and necessary, including semi-annual petty cash on-site audits.
4) Assists the Business Director and Chief Operating Officer in any business-related activities, and any other duties as assigned.