Are you driven, organized, and enjoy helping people achieve fantastic results? Then we must speak with you today!

Darrell Bailey Real Estate is one of the top Real Estate Investment companies located in Cranford and Newark, New Jersey. We thrive within a creative and collaborative culture, where being at the forefront of real estate is our primary goal. As an employee with us, you will have the opportunity to work within a global organization that is quickly growing.

We are looking for an ambitious Operations Administrative Assistant to join our team. The ideal candidate must have meticulous attention to detail, the ability to multi-task, perform under pressure, and possess the skills to build and maintain relationships that will last a lifetime. You will experience growth, personal development, leadership opportunities, and will always be valued!

Darrell Bailey Real Estate is actively searching for an exceptionally talented Operations Administrative Assistant to assist our valued home buyers, sellers, landlords, tenants, real estate team, and investment company. You’ll learn and manage all administrative aspects of the transaction from contract to close, support all our departments and provide exceptional customer support services.

Your job will be to complete and file the appropriate paperwork for our acquisitions, rehab, dispositions, wholesaling, and realtor transactions. Oversee important deadlines and notify clients when necessary, adhere to legal compliance requirements, and coordinate access to properties and schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. The ideal candidate will have excellent communication skills and love working with people. If you’re looking for a place to advance your real estate career. Sound like something you’d love? Apply Today!

$40,000 - $55,000 Base Salary + Bonus

• Participate in training sessions to improve skills with administrative tasks in the real estate industry
• Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
• Compete with others in the real estate industry by producing high-quality print and digital marketing materials
• Help organize community outreach events to improve our standing in the local area

• General Office duties include answering phones, opening the office, posting and organizing mail, keeping inventory, and re-ordering of supplies
• Oversee all aspects of the real estate transaction from initial contact to follow-up after the sale including but not limited to, scheduling, pre-listing process, open houses, coordination inspections, appraisals, escrow, title, photography and showings, marketing materials, MLS input, etc.
• Provide administrative support to the CEO, COO, CFO, Support & Sales Teams with daily tasks
• Act as gatekeeper for President/CEO, COO, CFO, Support & Sales schedules and their time
• Create and manage all systems for sellers, buyers, client database management, lead generation tracking, and lead follow-up
• Schedule meetings and/or calendar appointments
• Marketing including, updating websites, blogs, online listings, social media, creating flyers, mailers, and videos
• Repurposing content & dripping emails to our existing database
• Marketing & rebranding properties
• Handle multiple property logistics
• Process light financial payments and bookkeeping activities – opening and organizing mail, making payments, etc.
• Shop and run errands for the office
• Ship/mail items via US Post Office and/or FedEx, UPS
• Miscellaneous help with printing, archiving, organizing, decorating, booking flights/hotels, running errands, editing documents, developing presentations, etc.
• Maintain the inventory and cleanliness of the office/kitchen areas
• Follow, adhere to, and update Company policies, procedures, and guidelines
• Willing to learn the industry and help us maintain and grow our marketplace position
• Perform other administrative tasks and special projects as assigned
• Hold agents accountable for specified activities

Must possess the following qualities:

• Professional in attitude and appearance
• Possess the ability to connect with a variety of personalities at all social levels
• Lives out Company core values - Faith, Relationship, Integrity, Service & Empower
• Extremely strong phone skills – high energy and passion for helping others
• Ability to use or quickly learn real estate-specific CRM and accounting business software
• Be a team player who thrives working with a tight-knit company where their activities directly affect the bottom line
• Someone who thinks and acts like an entrepreneur and takes an ownership mentality in all that is done in this position
• Ability to perform intermediate tasks in the Google Docs/Suite and/or MS Office Suite (Word, Excel, PowerPoint)
• Outstanding written, grammar, & verbal communication skills with the ability to interact with all levels of an organization
• Must possess excellent organization, problem-solving, and planning skills
• Excellent time management skills and ability to adhere to schedules/deadlines
• Must be dependable and safety oriented
• Self-motivated and results-driven with proven ability to succeed – wants to grow both professionally and personally
• Ability to work some nights and weekends as needed
• Enthusiastic about the best possible customer service for clients and customers
• A roll-up-your-sleeves, and all-hands-on-deck mentality to cross-functional tasks and assignments
• Strong relationship management and the ability to drive multiple tasks to completion successfully
• Resourceful team player and a positive “can-do” attitude
• Ability to work in a fast-paced environment
• Negative pre-employment drug screen and ability to pass a criminal background check
• Good attendance record and limited travel as required
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Cares about people and consistently provides a world-class experience

• Weekend and evening availability
• License for real estate is preferred but not required

• High School Diploma required, and/or Associate’s degree preferred
• 2 – 4 years related office assistant experience required
• Experience working in the real estate industry is preferred but not necessary
• Working knowledge of social media and content marketing required
• Strong working knowledge of Google Docs/Suite and MS Office including Word, Excel, Outlook, and PowerPoint required

How To Apply:

• Fully Complete Online Application
• Answer All Online Questions
• Upload PDF Resume

We specialize in buying, selling & leasing All types of homes in Northern and Central New Jersey and love helping all types of buyers and sellers achieve the American Dream.

Communication, Trust, and Integrity are very important as our clients are our number one priority. We treat every transaction as if it was our own. We aim to add value and support at every stage of the house buying or selling process by sharing our hands-on experience and providing access to our professional real estate network. We are a strong believer in education and will make available several learning opportunities and resources to help you and your family maximize profits.