Job description

Seeking a Talented Ops Coordinator (Fully Remote, Contract)

Love seeing tasks become complete? More organized than Marie Kondo? Comfortable with ambiguity and pioneering new ways to get things done? You may be the one.

We are an upstart video production company / ad agency based in Brooklyn that is growing fast, and we’re looking for a talented Ops Coordinator to become an integral part of our small but mighty team.

You will be the oil that keeps this agency running. You’ll have a bird’s-eye view of all projects that are happening across the company, and see the future of what’s coming our way. You’ll support us tactically with project management, production support, finance processes, travel plans, inbox help, personal needs and more to keep our team running smoother than ever before.

RESPONSIBILITIES

• Setting up + monitoring new projects using Monday.com and other tools
• Processing payments and invoices
• Supporting tactical production needs wherever our producers need help
• Supporting our founders wherever they need help (inbox support, scheduling, personal needs)
• Creating and updating SOPs and template documents for organization-wide processes
• Supporting miscellaneous team and client needs

ABOUT US

Rally On Media (https://www.rallyonmedia.com) is a startup video production company + ad agency based in Brooklyn that works with major and emerging brands to create high-energy digital content.

We cut our teeth in the world of short documentaries, building a fan base of over 250,000 Facebook fans, telling stories about the most inspiring everyday humans in NYC. These documentaries have been viewed over 40 million times worldwide.

Since then we’ve transformed into an end-to-end creative agency + production company where we’ve found our lane as nimble, creative, world-class storytellers. We regularly produce story-driven branded content, scripted commercials, product launch campaigns, celebrity videos, crowdfunding campaign videos, and more for our diverse set of clients.

Our core purpose is to tell world-class creative, engaging stories for the world’s most exciting brands in a way that is fun, energizing, inviting, and fulfilling, creatively and financially, for everyone involved: the subject, the viewer, the client, and the Rally On team behind it.

We are fun, friendly, creative, and passionate - but we’re also professionals who work hard to deliver for our clients.

ABOUT YOU

We’re seeking an Ops Coordinator to become an integral part of our team. You’ll thrive on working in a fast-paced, entrepreneurial environment, and be comfortable occasionally forging your own path through ambiguity.

Your responsibilities will include, but not be limited to, project management using Monday.com, organizing systems, documenting processes, invoicing clients, onboarding and paying vendors, researching shoot locations and handling travel schedules, and other tactical functions throughout the business.

The successful candidate must possess the following experience/qualities:

• highly responsive with excellent communication skills
• exceptionally organized with extreme attention to detail
• proactive with keen sense for anticipating situations before they happen
• ability to go over/around/through roadblocks in order to complete projects on time
• exceptional listening skills with the ability to understand the vision or task without the need to go over it numerous times
• demonstrated critical thinking skills to find better ways to achieve results
• experience in an Ops Coordinator or similar role for a digital agency

Technical skills required:

• Google Suite, Gmail
• Monday.com
• Quickbooks Online
• Slack
• Bill.com
• Notion

Position Details:

• This is a fully remote position.
• This position is a 1099 contractor position.
• The position will start with 15-20 hrs per week and could grow to 30 hrs.
• You must be able to work during 9 am - 5 pm Eastern time.
• You must be able to join our daily (M-F) standup meetings at 9 am ET each day.
• The pay rate is $23/hr USD.
• We’re looking for someone to become a long-term team member.

HOW TO APPLY

Email: jobs AT rallyonmedia.com

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Rally On Media Ops Coordinator position.”

In the body of the message, please write a 17 sentence email including:

• Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state), and I found your job post on Indeed.”
• Paragraph #1: Reason(s) why you think you are a great fit for this position, including your experience as an Ops Coordinator, and the type of tasks you performed. (black font, Verdana, 3 sentences)
• Paragraph #2: Tell us if you’ve worked in a start up or video production environment before. Please also explain why YOU would be a great addition to the team and describe yourself in three words. (red font, Verdana, 4 sentences)
• Paragraph #3: Please individually rate your level of experience from 0-10 (10 being advanced) using a project management app like Monday.com, Notion, and Quickbooks Online. (blue font, Verdana, 3 sentences)
• Paragraph #4: If you are/are not currently working, your availability throughout the day M-F and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

• What interests you about working for Rally On Media.
• A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one).

Please be sure to attach a resume.

You will only be considered for this role if the above are provided to the above email address. Submissions through Indeed will not be monitored.

Job Type: Contract

Pay: $20.00 - $25.00 per hour

Schedule:

• Monday to Friday

Work Location: Remote

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