Job description

Full Name of Agency: Law Offices of the Public Defender, 20th Judicial Circuit

How to Apply: People First

Position Title: OPS – Office Clerk

Department: Administration

FLSA Status: Included

Class: OPS

Prepared Date: 05/26/2022

Law Offices of the Public Defender, 20th Judicial Circuit

To apply, complete the online application process.

This is a part-time OPS position, 25-29 hours per week.

The hourly rate for the position is $15-$17 per hour, dependent upon skills and prior experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The OPS – Office Clerk performs secretarial work in support of the Administration Department. Duties include, but are not limited to:

· Filing items (primarily electronically) for the Administration Department, including Human Resources and Finance.

· Maintaining alphabetical, chronological, and electronic files and records of office correspondence, documents, reports, and other materials.

· Receiving and reading incoming mail and emails, screening items which can be handled personally, and when necessary, forwarding items to the appropriate staff members with the needed background information.

· Setting appointments and arranging meetings.

· Assisting the Administration Department with projects as requested.

· Accomplishing department and organization mission by completing related tasks as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability, required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to:

· Communicate effectively and professionally

· Use correct English grammar, spelling, and punctuation

· Follow written and oral instructions and procedures

· Exhibit sound judgment and good listening skills

· Handle matters with integrity and confidentiality

· Plan and prepare reports, correspondence, and charts in a variety of formats

· Be extremely organized, establish priorities, and meet deadlines

· Maintain an effective filing system

· Manage multiple assignments simultaneously including long- and short-range projects

· Be flexible in work assignments and processes based upon need

· Travel to various locations throughout the circuit for assignments and training

· Effectively utilize Microsoft Word, Excel, and Outlook

EDUCATION and/or EXPERIENCE:

Graduation from high school and one year of clerical experience, or equivalent combination of training and experience. An equivalency diploma issued by a state department of education may be substituted for high school graduation.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, technical procedures, legal documents and governmental regulations. Ability to write business correspondence.

COMPUTER SKILLS

Basic computer skills are required including: keyboarding, use of PCs, printers, etc. Microsoft Office experience required.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY

Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Must be able to evaluate problems, isolate key issues, research and develop alternative solutions.

PHYSICAL DEMANDS

While performing the duties of this job, the individual is regularly required to be mobile, speak and hear. The employee frequently is required to sit and reach. The individual is occasionally required to stand and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

CERTIFICATIONS, LICENSES, REGISTRATIONS

Valid Florida Driver’s license.

WORK ENVIRONMENT

The noise level for this position is moderate.

EQUIPMENT UTILIZED

Personal computers, printers, copiers, scanners, telephones, calculators

This position description in no way states or implies that these are the only duties to be performed by the OPS in this position. OPS(s) will be required to follow any other job-related instructions, and to perform any other job-related duties, requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To assist with this job successfully, the OPS will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. OPS of the Office of the Public Defender are at-will other personnel services. This document does not create employment contract, implied or otherwise, and may be revised or rescinded at any time, due to operational necessity, at the sole discretion of the Public Defender.

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Fort Myers, FL 33902: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Filing: 1 year (Preferred)

Work Location: One location

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