Osher Lifelong Learning Institute Assistant Director
Full Time
Terre Haute, IN 47809
$45,000 a year
Posted
Job description
Position Details
Position Details
About the Institution
Indiana State University is a world-class center of higher education, located in Terre Haute, Indiana, and serving a multi-state region that stretches from Indianapolis to St. Louis, Chicago, Louisville, Cincinnati, and beyond. It has been recognized by the Princeton Review as among the best universities in the Midwest.
Indiana State is a beautiful, pedestrian-friendly campus located within walking distance of local shops, restaurants, and activities in Terre Haute’s historic downtown district. Situated near the Indiana-Illinois border, the campus is about an hour’s drive from Indianapolis and within a few hours of other major metropolitan areas.
Indiana State, one of the most diverse campuses in Indiana, is a welcoming community of students, faculty, and staff representing most U.S. states and many countries around the world. There are more than 260 student-run organizations offering activities and entertainment throughout the year, along with 15 NCAA Division I athletic teams, a first-rate student recreation center with numerous classes and recreational sports programs, and a Performing Arts Series and University Speakers Series that bring national touring productions and speakers to campus.
Indiana State is a place of belonging where students, faculty, and staff learn and thrive together. Join our Sycamore family!
Comments to Applicants
Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.
This position is open until filled. The review of applications will begin on May 18, 2023 and will continue until the position is filled.
This position is open until filled. The review of applications will begin on May 18, 2023 and will continue until the position is filled.
Job Title
Osher Lifelong Learning Institute Assistant Director
Department
Osher Lifelong Learning Institute
Work Schedule
Monday thru Friday 8:00-4:30. Some weekends and evening events might be required.
Notice of Vacancy Number
23-00137
Desired Start Date
05/22/2023
Open Date
05/04/2023
Close Date
Open Until Filled
Yes
Job Category
Staff-Exempt Professional
Job Type
Staff - Full-Time
Pay Grade
9
Hourly Rate or Salary Range
$45,000/year
Benefits Associated with this Position
- Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
- Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
- TIAA Retirement Contributions: Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by ISU. The contributions are vested immediately. There are 40 investment options from which to choose.
- TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
- Fee Waiver Program: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate.
- Sick Leave: Accrued at a rate of 12 days per fiscal year with unlimited accumulation.
- Vacation: Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter. Pay level 12 and above accrues 20 vacation days per year
Optional Benefits
- Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
- Voluntary Vision Plan: May enroll within the first 31 days of employment date.
Job Summary/Basic Function
Serves as the primary administrator of the Osher Lifelong Learning Institute (OLLI or the Institute) at Indiana State University. This position is responsible for initiating, developing, implementing, and evaluating courses, lectures and special events for OLLI. The Assistant Director creates and implements marketing materials and strategies and publicizes OLLI programs to increase and maintain membership. The position oversees operation of all aspects of the OLLI program (budget, grant, endowment, members and daily operations).
Specific Responsibilities
Required Relevant Education & Experience
Minimum qualification is Bachelors degree with 3-5 years experience. This position requires interpersonal skills to communicate effectively and professionally with administration, staff, visitors and volunteers; using diplomacy and good judgment during all interactions in the performance of a wide variety of programs and support functions. Preferred Adobe Creative Suite knowledge.
Required Field(s) of Study
NA
Preferred Relevant Education and Experience
Experience, knowledge and skills managing educational courses and activities covering a wide array of subject areas for older adults. Leadership skills and experience planning, assigning, scheduling and leading older adult volunteers in the implementation of courses and complex events. Project management experience to organize work independently and manage multiple concurrent projects in various stages of development/completion.
Supervisory Responsibilities
Has authority or responsibility for the supervision of student workers or graduate assistants only.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities
Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Excellent public speaking skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Experience managing Web Services, Experience with budget management, Math and basic accounting skills, Must be able to travel; some overnight travel, when required, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven supervisory skills, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community
Other Knowledge, Skills and Abilities
Qualifications & Disclaimer
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Position Reappointment Required
Yes
Job Duties
Essential Duties and Responsibilities
Creates, plans, coordinates and implements over 150 individual programs each year including seminars, presentations, workshops, short courses, clubs, shows, public events and other related programs. Recruits facilitators, arranges venues, markets programs, registers members, coordinates transportation, and manages reservations and tickets for individual programs.
Develops and coordinates new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components. Monitors and evaluates program effectiveness, investigates trends, and recommends and implements modifications to improve program effectiveness.
Develops and coordinates new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components. Monitors and evaluates program effectiveness, investigates trends, and recommends and implements modifications to improve program effectiveness.
Essential Duties and Responsibilities
Use multiple specialized software programs to layout three customized 48-page program catalogs per year as primary marketing tool to recruit new members and engage current members. Write text, selecting and insert photos, graphics, and charts. Oversees commercial printing and coordinates mailing and distribution of catalogs to a 9 county area.
Essential Duties and Responsibilities
Assesses member needs and wants and promotes member satisfaction. Develops relationships and is in constant communication (email, phone calls, written and face to face) with OLLI members, volunteers, and committees.
Oversees activities of the OLLI Steering Committee and serves as ex-officio member and adviser. Creates agenda, and provides information and data used by the committee for actions and strategic planning. Reports regularly on issues, progress, problems. Works with the OLLI Steering Committee to identify and create best practices in running a world-class, 21st century lifelong learning program.
Adviser and ex-officio member of marketing and programming committees. Facilitates and coordinates activities among committees and volunteers.
Develop and maintain OLLI members and volunteers. Advising and assisting OLLI committees in budgeting, marketing, publishing and scheduling program facilities; collecting and presenting data to OLLI committees with special emphasis on financial systems and reports
Oversees activities of the OLLI Steering Committee and serves as ex-officio member and adviser. Creates agenda, and provides information and data used by the committee for actions and strategic planning. Reports regularly on issues, progress, problems. Works with the OLLI Steering Committee to identify and create best practices in running a world-class, 21st century lifelong learning program.
Adviser and ex-officio member of marketing and programming committees. Facilitates and coordinates activities among committees and volunteers.
Develop and maintain OLLI members and volunteers. Advising and assisting OLLI committees in budgeting, marketing, publishing and scheduling program facilities; collecting and presenting data to OLLI committees with special emphasis on financial systems and reports
Essential Duties and Responsibilities
Liaison between Indiana State University, Indiana State University Foundation and the Bernard Osher Foundation.
Develops relationships and coordinates activities and programs with over 25 Community partners and 13 campus units.
Communicates and works effectively with Indiana State University, its schools and colleges, ISU Foundation, national and local foundations, local government, other institutes of higher education, non-for-profit group, and civic groups.
Coordinates and/or participates in public relations activities for both Indiana State University and the Osher Lifelong Learning Institute.
Serves on various civic boards and attends professional meetings as appropriate.
Develops relationships and coordinates activities and programs with over 25 Community partners and 13 campus units.
Communicates and works effectively with Indiana State University, its schools and colleges, ISU Foundation, national and local foundations, local government, other institutes of higher education, non-for-profit group, and civic groups.
Coordinates and/or participates in public relations activities for both Indiana State University and the Osher Lifelong Learning Institute.
Serves on various civic boards and attends professional meetings as appropriate.
Essential Duties and Responsibilities
Developing, managing and reconciling the budget and setting course fees to deliver a quality programming with limited means. Prepares reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
Essential Duties and Responsibilities
Managing office operations; supervising student worker and volunteers.
Essential Duties and Responsibilities
Responsible for compliance with conditions of endowment in order to retain the one million dollar endowment.
Maintains records and reports annual on institute for endowment reporting to the Bernard Osher Foundation.
Writes grant proposals additional funding and writes reports for funding agencies.
Maintains records and reports annual on institute for endowment reporting to the Bernard Osher Foundation.
Writes grant proposals additional funding and writes reports for funding agencies.
Essential Duties and Responsibilities
Basic knowledge of marketing methods to develop marketing plans, identify target audiences and conduct marketing analysis. Use of specialized software to build multi-media marketing materials.
Essential Duties and Responsibilities
Create and implement fundraising campaign to increase membership and program offerings.
Develop business sponsors and private donors.
Develop business sponsors and private donors.
Essential Duties and Responsibilities
Performs other duties as assigned.
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