Job Summary:

Core responsibilities of this position include:

The part time technician position for LCCC is a part-time, non-benefited, position responsible for assisting the department with routine tasks that support the day-to-day operations. These tasks include but are not limited to clerical work such as filing, scanning, sorting, data entry, copying and delivering paperwork; assisting in preparing office materials; answering phones; providing general customer service; supporting special projects; and overall assisting the operational functions of the department. Individuals in this position are expected to represent the Department and LCCC in a professional manner and adhere to applicable policies and procedures.

LCCC in its strategic plan has identified important Core Values and Aspirational Values, which are inherent in the cultural fabric of the College. The person fulfilling this role is expected to bear these qualities and advocate for them. http://lccc.wy.edu/StrategicPlan/index.aspx#goal1

Other tasks may be assigned based on contemporary institutional need.

Office Support Functions:

• Create and update vendor files in Colleague, includes collecting and maintaining the W-9’s.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Assemble, review and verify invoices and check requests
• Prepare items purchased through limited purchase orders and regular purchase orders for payment. This includes verifying that the item has been received and is satisfactory to the purchaser.
• Reconcile all incoming invoices with corresponding purchase orders and all supporting documentation.
• Review all items such as invoices, vouchers, expense reports, etc., with correct budget number conforming to standard procedures and verifies the authorizing signature to the signature authority list, to ensure proper entry into the Colleague Financial System.
• Create vouchers in the Colleague Financial System for a check to be processed.
• Prepare and process batch check runs for employees, vendors and student refunds.
• Prepare and process electronic payments for employees and students.
• Match vendor vouchers with processed checks, verify remittance address and mail all checks.
• Reconcile vendor statements, research and make corrections of discrepancies.

• Accept and log all travel requests, maintain travel request to include recording all expenses associated with a given trip.
• Verify correct budget number and authorizing signature on the signature authority list, for all related expenses to the trip.
• Verify per diem, and receipts for the trip do not exceed the total of the approved travel request estimated cost.
• Make necessary journal entries to correct errors, charge back college vehicle mileage to departmental budgets and send billings to affected departments and student clubs.

• Communicate effectively with all employees, Department Managers and resolves problems and question regarding work methods and processes presented by employees; faculty; co-workers.
• Assists students, staff and faculty at the counter in the office.
• Back up the P-card reconciler, when absent.
• Subject matter expert by assisting students, staff and faculty with department operations, forms, policy and procedures inquires. (E.g. budget reports, travel requests, general questions, etc.).
• Performs others duties as required to support the Accounting Services Department.
• As required, attend necessary department, division, and/or college meetings and trainings.
• Maintain all files and that they are properly stored according to the organizations’ retention policy. Applies established accounting procedures and regulations in maintaining financial records or other fiscal documents.
• Review incoming correspondence and utilize resources such as accounts payable emails
• Demonstrate flexibility and an ability to handle a rapidly changing work environment

• Knowledge of accounting, financial records keeping and bookkeeping.
• Knowledge of internal control procedures relating to recording and reporting of accounting data.
• An excellent working knowledge of the Colleague Financial System accounting and accounts payable modules.
• Advanced working knowledge and ability with personal computing applications including the ability to proficiently complete entries via 10/key – specifically ability with Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems.
• Skills and abilities to perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voice mail, one-on-one with attention to detail; able to act on own initiative while exercising reasonable judgment.
• Ability to support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines, frequent interruptions, and some interpersonal pressure.
• Ability to respond to common inquiries from college faculty and staff, regulatory agencies, vendors, regional business community, and others as may be necessary.
• Ability to effectively and professionally execute the essential functions of this position with proven capabilities in establishing appropriate professional rapport, communicating with courtesy and tact, accurately determine other’s needs, collecting necessary information, and follow-through when requested.
• Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process) and consider possible applications of business literature and legal documents.
• Ability to respond to common inquiries from college faculty and staff, regulatory agencies, vendors, regional business community, and others as may be necessary.
• Knowledge of basic office equipment including (but not limited to) personal computer and associated peripherals, fax machine, multi-line telephone, voice recorders, and other electronic devices.
• Ability to perform numerical detail work with speed and accuracy;
• Good oral and written communication skills.
• Ability to work as part of a team and share duties.
• Ability to establish and maintain effective working relationships with co-workers, other college employees, outside agency representatives, and the general public

• To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors.
• The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.
• There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations.
• While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities.
• There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor.
• An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.
• Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.
• The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well.
• The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds.

Minimum:

• High school diploma, GED, or equivalent.
• One year of experience in an office setting working with Microsoft Office Software. (Excel, Word, Outlook).
• One year experience providing customer service and assistance in a detailed, computerized, data oriented work environment.

• Associate’s Degree from an accredited institution.
• Two years of direct experience in with finance, procurement or business administration.