Program Coordinator (Post-Doc Training in Dentistry, Adv. Edu in Gen Dentistry Program)

Hiring Department: Mile Square Health Center - South Shore

Location: Chicago, IL USA

Requisition ID: 1018775

Posting Close Date: 5/31/2023

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

Position Summary
The Program Coordinator supports the program objectives of the AEGD residency program and serves as the key member of the residency team. The Program Coordinator is responsible for establishing and maintaining accreditation along with the program director, facilitating resident onboarding, recruitment activities and administrative duties related to the residency as well as other dental educational programming.

Duties & Responsibilities

• 
  Manage, facilitate and track the accreditation process and throughout the duration of the residents’ placement to ensure compliance with any legal or academic regulations to ensure learning objectives of the students are met.

• Oversee and complete all responsibilities necessary to arrange/schedule resident and student rotations and schedules; monitor and update electronic and hard copy file systems ensuring all required documents from sites and faculty members are current to confirm compliance with all university regulations.

• Help design and implement data collection and evaluation tools to analyze success of community and hospital partnerships. Compile outcomes data (examples: number of patients seen, number and types of procedures performed.)

• Maintain a master calendar of rotations and external presentations. Track resident time spent providing clinical care and affiliated projects.

• Administer resident presentation evaluations and compile outcomes data (examples: topics and lecture hours provided, number of participants in presentations.)

• General Administration

• Oversees the administrative and coordination components of the educational programming in the dental department.

• Organize and participate in all planning and oversight activities of the program, developing and maintaining systems for filing and retrieval of correspondence, notices, applications and other program information materials,

• Develop and implement strategies that will maximize the synergies among program areas, and work with the Project team to ensure the grant goals are met and ensure consistent and high-quality evaluation.

• Track and process grant expenses consistent with the limitations defined by the grant’s Notification of Award.

• Provide regular updates to residents, affiliated partners, and faculty regarding the status of the project.

• Provide support to residents to develop, edit, and submit manuscripts for publication in academic journals.

• Coordinate the project correspondence, meetings, agenda, operational plans, and presentations for speaking engagements. Participate in ad hoc events, Lunch & Learns, and presentations throughout the academic year as needed.

• Attend any training courses or meetings related to administrative functions.

• Perform other related duties and participate in special projects as assigned

Qualifications:

Minimum Qualifications

This is a full-time and benefits eligible position. UI Health offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

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