Edmonds College is committed to diversity, equity and inclusion. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. Edmonds College is an equal opportunity employer. Edmonds College invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

Program Coordinator - Pool

SALARY: $37,152 - $41,760

LOCATION: Lynnwood Washington

DESCRIPTION:

The Program Coordinator supports the Edmonds College mission, ‘Teaching | Learning | Community’ by supporting faculty (approximately 60 per quarter), students and staff in all areas related to program support, schedule development and general office support, in a very fast paced and timeline driven environment. Under general direction, perform work using knowledge and experience specific to the program. Exercise independent judgment in interpreting and applying rules and regulations. Independently advise students, staff, program participants and/or the public regarding program content, policies, procedures and activities; select/recommend alternative courses of action.

Edmonds invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

This is a classified staff position reporting to the Administrative Services Manager.

For information on how to apply, please see Application Procedures and Required Documents, below.

Applications are accepted on an ongoing basis and are considered for openings that are assigned to the pool for a one year period.

This posting is for a pool. Individual position responsibilities may vary. Responsibilities include:

• Provide information and advice to students, staff, program participants and/or the public regarding program content, policies and activities, recommend alternative courses of action; promote the program on campus with outside organizations.
• Attend meetings and/or conferences as program representative.
• Confer regularly with representatives of off-campus organizations and agencies regarding the interpretation and implementation of program and institutional policies.
• Monitor program activities in relation to established program goals; within established program parameters, determine variance from program standards.
• Use word processing, graphics, statistical, spreadsheet and/or database software.
• Perform complex scheduling including independently prioritizing needs of program clients.
• Participate in division projects as assigned.

• Ability to work and interact effectively and collaboratively with faculty, staff, external partners, and students from diverse backgrounds, specifically justice-involved individuals

• Demonstrated ability to handle sensitive information and communications in a confidential manner, both internally and externally.
• Maintenance of several program Google Sites and department web pages, back up for Division Sites and web pages.
• Purchasing, budget tracking and reconciliation for programs.
• Coordination of Quarterly/Annual class schedule development process which includes coordination of class schedules, rooming, and faculty assignment.
• Data clean up, entry and validation using PeopleSoft.
• Communicate and notify students of schedule changes and class cancellations.
• Editing and tracking of annual course and program requirement sheet changes using Curriculog.
• Posting, proofing and adjusting faculty salary payments using shared payroll spreadsheets.
• Support projects, budget process, front office coverage and other duties as assigned.
• Any other responsibilities from the supervisor.

REQUIRED QUALIFICATIONS:

• Associate's Degree, OR a high school diploma and experience sufficient to successfully perform essential job functions.
• Ability to provide administrative/office support with significant use of technology, office operations, and customer service interactions.
• Excellent ability to use Google Applications (minimum: intermediate skills with Mail, Sheets, Docs, Drive; basic skills with Sites, and Groups) and Microsoft Office.

DESIRED QUALIFICATIONS:

• Exceptional attention to detail and organizational, record keeping and documentation skills with the ability to effectively manage multiple priorities and meet deadlines.
• Effective verbal and written communication skills.
• Demonstrated ability to maintain and update a website and Google site.
• Demonstrated ability to work effectively with culturally, ethnically and economically diverse populations.

PHYSICAL WORK ENVIRONMENT:

Work is typically performed in an office setting and requires using a computer. Excellent communication skills, both oral and written, are essential. This includes the ability to speak clearly and fully comprehend written and spoken English, and will include communication with people for whom English is not a native language.

WORK SCHEDULE

40 hours per week, Monday - Friday.

COMPENSATION:

Salary range 38. Beginning salary is $37,152 - $41,760 annually, with periodic increments to $49,404 annually plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 2 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

CONDITIONS OF EMPLOYMENT:

You must document your citizenship or employment authorization within three days of hire.

Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• All new positions are contingent upon funding.
• This position is subject to a collective bargaining agreement.
• At this time, Edmonds College does not sponsor H1-B Visas.
• Edmonds College is requiring vaccination for all employees and students. Exemptions may be accepted. This safety measure will allow the college to reopen safely and minimize risk against COVID-19 and its variants. Future requirements may be set in accordance with internal policies or changes in state or federal guidance.

Complete, sign, and submit Declaration Regarding Sexual Misconduct

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:

All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete:

1. Cover Letter addressing your qualifications and interest.

2. Current resume (in addition to application work history).

3. Names and contact information for three references.

4. Veterans wishing to claim veteran’s preference, please scan and attach your DD214 Member-4 form.

Important, if this posting is on an external website other than www.edmonds.edu/hr or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system.

ABOUT THE COLLEGE:

Established in 1967, Edmonds College is a public, four-year, state community college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.

EEO/AFFIRMATIVE ACTION STATEMENT:

Edmonds College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470 and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.

JEANNE CLERY STATEMENT:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College’s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College’s Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/safety/clery-act/documents/annual-report.pdf.