JOB SUMMARY:

The administrator is the liaison between the on-site staff and the corporate office. They are to work with and support the other departments to maintain financially successful properties. This role will work with the following departments: Administration (Primary), Operations (in a supporting role), Finance (in a supporting role).

ESSENTIAL JOB FUNCTIONS (Including, but not limited to):

• Communicating with staff to address and resolve issues via email or phone call in a timely manner
• Banking: Monitor checkbook balances, cashflow, perform reconciliation, transfers, and deposits
• Accounts Payable:

• Audit and pay bills weekly for net 30-day terms
• Update PO Logs and maintain good credit standing
• Resolve billing discrepancies and review vendor statements

• Use MRI property software for Accounts Receivables, Reporting and Auditing
• Prepare Monthly Financial Reports including:

• Auditing resident activity, leases, and ledger balances
• Entering accounts receivables
• Audit market, base, and renewal rates along with lease expirations
• Import, Explain, and Monitor Expenses

• Update End of Month Reporting: Rent Rolls, Vacancy, Utility and Repair Logs
• Payroll processing bi-weekly
• Process resident security deposit statements, reconcile balances, and report to collections
• Audit Key and Light logs for liability purposes
• Maintain Vendor Contracts:

• Communicate with vendors and negotiate when needed
• Review approved contracts
• Monitor payment schedules and process lien waivers to release payments
• Update Contract Logs and Digital Records

• Marketing - Contribute ideas and monitor property performance and reporting
• Read and review Incident Reports
• Ad hoc duties assigned according to business needs

REQUIREMENTS FOR THIS ROLE:

• Bachelor’s Degree Required (Business Administration major preferred)
• 2+ Years of experience in Customer Service, Real Estate, and/or Banking (Preferred)
• Basic accounting principles: Chart of Accounts and Debit/Credit
• Basic Excel Knowledge
• Strong and professional communication skills both oral and in writing
• Strong organization skills to keep clean workspace and maintain a filing system
• Strong time and task management skills with the ability to reprioritize
• The ability to work independently and collaboratively
• A strong problem-solver through methodical/analytical practices
• The ability to lift boxes of up to 35 lbs.

BENEFITS:

• 100% employer paid: Medical, Dental, Vision
• Employee Leave: Paid Holidays, Floating Holiday, Vacation, Sick Time
• Additional Employment Perks: 401k and 401k Match (up to 20%

BTI Solutions, Inc. is an equal opportunity employer m/f/d/v.