Job description
Please note: this opportunity is mostly remote; will occasionally go on-site at our Parnassus campus.
- Facilitates and supports own and other special program events
- Hosts CDE events
- Engages speakers, including negotiating contracts, arranging for accommodations, travel and honoraria payments and ensuring compliance with applicable University policies
- Arranges for CDE classroom support (e.g., staff, student help), ensuring compliance with personnel, payroll and accounting policies
- Selects meeting venues and provides for all related needs (e.g., AV needs, liaison for facilities, preparing course materials and handouts, CDE program arrangements including meals and accommodations, interaction and contracts with vendors)
- Manages registration, including taking cash and credit card payments and making timely deposits in compliance with accounting policies
- Collects CDE credit verification forms and certificates distribution
- Manage department CDE offerings, preceptorship applications and other special arrangements
- Participates in developing strategic market plans and target audiences.
- Recruits, selects, orients, evaluates and supervises qualified course and program instructors.
- Preceptorship/Fellowship programs for AEGD, Perio, Endo, Cranifacial Ortho, and Ortho
- Sends applications for program directors to review
- Schedules interviews, works with international student and scholars’ office for visas, ensures candidates meet COVID protocols, enters into PC, onboarding if they are in-person
- Tracks student or participant performance and course desirability.
- Manages program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies.
- Creates reports to ensure accuracy and completeness of data
- May serve as a work leader.
- Serves as a liaison between all relevant stakeholders, which may include course chairs, program directors, department chairs, contractors, department administration, faculty, and learners.
Department Description
UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.
Required Qualifications
- Thorough knowledge of functional area and understanding of how work may impact other areas.
- Thorough analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.
- Thorough and effective verbal, written and interpersonal communication skills and presentation skills.
- Thorough knowledge of and skill in delivering programs.
- Skill in using business software systems in the completion of work assignments; i.e., Word, Excel, Access, PowerPoint
- Bachelor's degree in related area and / or equivalent experience / training.
Preferred Qualifications
- Thorough knowledge of organization policies and procedures.
- Thorough knowledge of current public educational programs and trends.
- Thorough skills to conduct needs assessment and development of new presentations / courses to meet organizational needs
- Knowledge of managing a portfolio of business and management courses at the university or corporate level.
- Continuing education in related field
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
TEP
Job Code and Payroll Title
004168 PUBL EDUC SPEC 3
Job Category
Administrative Support, Education, Professional (Non-Clinical), Support Services, Temporary Employment
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Temporary Employment
Percentage
100%
Appointment End Date
28-Apr-2023
Location
Hybrid, Parnassus Heights (SF)
Shift
Days
Shift Length
8 Hours
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