Job#: 1296265

Job Description:

A family-owned chemical company with a long standing stable history is seeking a purchasing agent.

Job Summary:

The primary responsibility is to ensure that all purchased materials, equipment, supplies, and services comply with Company Quality and Environmental Policy standards and that these orders are appropriately received and accounted for. This function includes managing stores to ensure that stock items are ordered efficiently and timely to ensure proper inventory levels. This position requires that basic stock keeping units (SKU) are frequently shopped for the highest quality at the best price and incumbent suppliers be challenged to maintain competitive advantage. This position requires frequent contact with other internal management staff and external vendors and contractors through face-face, phone, e-mail, and other communication media.

Essential Responsibilities:

• Coordinates activities with procuring goods and services, such as raw materials, equipment, tools, parts, supplies, and services, and constantly seek the highest quality at the best price.
• Ability to learn and utilize Computerized Maintenance System to electronically process purchase orders, track inventory and build a data base capable of creating synergies across the company.
• Routinely performs an inventory of all supply stock and maintains stock rooms clean and organized.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedules and constantly challenges product capability.
• Plan, organize, and supervise the purchasing functions for the facility.
• Convert purchase requisitions into purchase orders assuring proper signature authorization are received before issuing the purchase order.
• Negotiate terms and conditions with vendors within the comfort level of the item(s) being procured, including current or discounted pricing always favorable to the company and using corporate purchasing systems.
• Investigates alternative shipping methods with vendors to expedite the delivery of materials during emergencies.
• Review all plant deliveries against paperwork and purchase order, inclusive of making packing slip to invoice.
• Review invoices for accuracy against receivables and purchase orders. Code and forward for approved invoices for payment.
• Track purchase orders to detect and resolve issues with outstanding orders.
• Focus on plant-related purchases but assist with Transportation Department purchases as needed and applicable.
• Request cut sheets, details, and other supplier-related information as needed and or requested of the person seeking the purchase of goods/services.
• Receive bid packages from corporate engineering and review for completeness and take out for bid to approved contractors across various crafts and report back to engineering the pricing spread via project-specific documentation.
• Use of corporate volume purchase contracts (Staples, Amazon, etc.) to the fullest extent and encourage that usage across the entire Delaware Plant Team.
• Utilize and become an expert in the various shipping genre such as UPS, FedEx, DHL, etc.
• Assure suppliers, vendors, and contractors are approved and carry the proper insurance coverage to meet Company requirements.
• Understands Customs procedures and properly executes authorization paperwork to ship materials into and out of the country.
• Maintains certifications to ship hazardous materials via delivery services and must obtain IATA and maintain IATA certification.
• Maintain a list of Contracts and update annually via the plant-specific contract calendar.
• Maintain storeroom stock inventory levels as well as certain laboratory chemical levels and inventory and deploy the technique of "ABC Classification" of spare parts.
• Work closely with the plant Planner/Scheduler for kitting and other activities that promote maintenance of the facility efficiency.
• Monitors raw materials inventories to assure materials are ordered in a timely manner and that they meet Company requirements. This includes feedstocks and "in-process" materials.
• Monitors raw material deliveries and cross-checks quantities against production reports inclusive of feedstocks and "in-process" materials.
• Follows and understands Purchasing Procedures and makes recommendations to corporate per quality management protocols.
• Monitors trades references and adjust and take actions when necessary reflective of trade references notices, warnings, etc.
• Maintains a critical material approved vendor list per quality management standards.
• Notifies vendors of non-conforming products and issues a non-conformance report if necessary.
• Has the ability to pick up parts or supplies deemed "immediate necessity" by the facility
• Collects and appropriately distributes the mail within the facility
• Maintains an active inventory of lockers distribution
• Manages the distribution of uniforms Vendor/Employee/New/Terminated
• Attend daily production meetings and report on Purchasing activities
• Support the Quality, Health, Safety, Environmental and Security functions of the facility
• Assist Transportation with the purchasing and accounting of supplies or services when needed.
• Maintains a neat working environment and an orderly filing system
• Occasionally attend offsite training or meetings at the South Kearny or other Company facilities including the use of the personal vehicle to attend when needed
• Occasionally use company vehicle to pick up emergency orders from vendors
• Occasional night or weekend work to monitor the quality-of-service contractors
• Performs other duties as assigned

Required Skills/Abilities:

• Excellent organizational skills and attention to detail
• Excellent communication and interpersonal skills.
• Ability to exercise tact, courtesy, and ethics when dealing with vendors, co-workers, and customers.
• Proficient with Microsoft Office Suite or related software as well as other corporate software packages
• Proficient computer skills and ability to learn database and ordering systems
• Knowledge of Microsoft Excel to create tables, sort, pivot tables.
• Must maintain a valid driver's license
• 3-5 years relative business experience in manufacturing

• Must be able to pass a 10 panel controlled substance testing and random testing after that.
• Must be able to pass a background investigation check and maintain in good standing order, as per TSA’s TWIC criteria.

Education and Experience:

• Associates Degree or Higher in Business, Accounting or related business functions preferred

• Minimum of three (3) years experience in a purchasing role or function or related business experience

Please send resumes to togele@apexsystems.com for consideration.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.

Employee Type:
FullTime

Location:
New Haven, CT, US

Job Type:
PMO and Business Operations

Date Posted:
September 15, 2022