BASIC REQUIREMENTS:

Must be a Christian and a member of a church that holds to Jesus Christ as Lord and Savior, believing in the New and Old Testaments of the Holy Bible.

GENERAL OBJECTIVES:

The Purchasing Coordinator is responsible for performing a variety of duties that include processing invoices manually into Self-Service, providing documentation to Accounts Payable, and keeping vendor accounts in good standing. The purpose of the Purchasing Coordinator is to provide timely payment to vendors, to coordinate the process of invoicing, and to be the primary contact for all purchasing and payment inquiries.

QUALIFICATIONS:

• Organized and detail oriented
• Able to work independently on assigned tasks
• Strong people skills
• Verbal and written communication skills
• Customer service skills
• Ability to problem solve

SPECIFIC RESPONSIBILITIES:

• Create a high volume of requisitions and follow through to PO creation and payment within the Self-Service system
• Provide support to directors by initiating approval within their respective areas
• Match invoices to purchase order numbers and check for accuracy throughout the Self-Service system
• Upload and file invoices for payment to the Accounts Payable Team
• Reconcile and review statements from vendors to ensure all invoices are processed and accounts are up to date
• Process all reimbursements for the Physical Operations departments
• Respond to vendors regarding invoicing, payment, and billing concerns
• Maintain a spreadsheet to monitor the timeliness of requisitions becoming PO#s and timeliness of closing out the PO#s
• Maintain the central email for physical operations invoices
• Ensure accurate and timely payments to vendors
• Investigate and solve any issues related to invoicing, billing, or payments
• Contribute to departmental automation and process improvement
• Maintain and update an accurate vendor list of the Physical Operations departments
• Run weekly budget reports to send out to directors
• Reconcile credit card activity monthly

WORK SCHEDULE:

Regular office hours between 8:00 a.m. – 5:00 p.m., Monday-Friday

WORK LOCATION:

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211

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