Job description

Receptionist

Job brief

We are looking for a responsible Receptionist to perform a variety of administrative and clerical tasks. Duties of this position include providing support to our managers and employees, assisting in daily office needs and managing our company’s general day-to-day activities.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

A successful candidate will need to work well under stress to meet tight deadlines and deal with challenging work environments. Ultimately, a successful candidate must maintain the strictest confidence of any, and all, confidential information and should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities include, but are not limitedto:

· Answer and direct phone calls

· Organize and distribute incoming mail

· Organize and schedule appointments

· Write and distribute email, correspondence memos, letters, faxes and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain a filing system

· Update and maintain office policies and procedures

· Order office supplies and research new deals and suppliers

· Maintain contact lists

· Directing customers who have additional questions or concerns to their Estimator or other appropriate staff member.

· Submit and reconcile expense reports

· Provide general support to visitors

· Act as the point of contact for internal and external clients

· Support the bookkeeper

· Run office related errands such as going to the bank, post office, etc.

Requirements

· Working knowledge of office equipment, like printers and fax machines

· Proficiency in MS Office

· Must have excellent verbal and written communication skills. Required with sound administrative skills.

· Must possess excellent organizational, communication and human relations.

· Must possess ability to assume responsibility without direct supervision.

· Must exercise initiative and judgment and work in a solo, leadership role.

· Must possess ability to make decisions within the scope of assigned authority.

· Must possess a mastery of office skills and able to work with incoming interruptions.

· Must be able to handle a heavy workload and in a fast-paced environment.

· Maintains a positive, courteous and professional manner at all times.

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: From $16.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Weekend availability

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person

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