Job description

CLASSIFIED EMPLOYMENT OPPORTUNITY

School Administrative Assistant IV - Bilingual Required

POSITION DETAILS:

Hours:
8 hours per day
40 hours per week
12 months per year

Salary:
Range 33: $24.12 – $26.60/per hour (Steps 1-3 on a 6-step salary plan)

Open until filled - First round of applicants will be screened on 05/17/2023

Job Summary: Under the direction of the Principal, perform advanced level secretarial andadministrative support duties; provide excellent customer service to administrators, faculty, staff, students, parents and the public; explain program services, policies and procedures; initiate and answer telephone calls; screen and route calls; respond to inquiries and provide information; retrieve and respond to messages as appropriate.

Essential Duties and Responsibilities:
● Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, attendance, staff, projects and assigned duties; monitor certificated staff absences; arrange for substitute staff coverage; print substitute staff rosters; ensure substitutes have classroom keys, bell schedule and map of school campus.

● Record and enter classified, certificated and supplementary employee attendance; verify attendance for both classified and certificated staff; ensure absences are charged to appropriate funding source and accounts per employee contract; print summary reports as needed; ensure accuracy of input and output data.

● Receive, open, sort, screen and distribute incoming mail; compose replies independently or from oral direction; prepare and distribute informational packets and bulk mailings; follow-up on pending or required actions.

● Maintain appointment and activity schedules and school calendars; organize assigned school events; send automated message to parents as announcement of events; create flyers, brochures and presentation materials for events, as needed.

● Perform routine minor first aid to students and staff, as needed; dispensemedication to students as directed by student’s doctor; maintain communication with school nurse in making announcements of District health concerns and exposure notices.

● Monitor funds for income and expenditures; ensure expenditures do not exceed established budget limitations; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets; create, process andsubmit work and purchase orders; serve as liaison to Principal, teachers and parent-teacher groups for financial operations, accounting procedures, funding sources and approved vendors for goods and services.

● Assist with student registration and prepare necessary forms.

● Prepare requisitions for work and purchase orders; monitor purchase orders and work requisitions for correct account codes; check invoices against merchandise received for accuracy and completeness; set up new accounts as needed; route invoices for approval and payments; establish and maintain accounts payable and receivable for assigned accounts.

● Collect various monies and fees for assigned office or programs as required; receive, verify and prepare cash or check deposits.

● Maintain record of certified, classified and temporary hires; monitor employees hired for supplementary assignments; enter information of supplementary hires, including hourly rate and specific work to be completed into computer system.

● Submit work orders; follow-up on work orders; evaluate need for emergency repairs; coordinate repairs with Facility Department; ensure appropriate stock of custodial supplies.

● Approve and provide facility permits; ensure availability of facilities for external users.

●Train and provide work direction and guidance to designated clerical personnel as assigned.

● Communicate with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns; maintain confidentiality as it relates to student data.

● Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; arrange for equipment repairs as required.

● Dispense medication to students as directed by student’s doctor.

Education and Experience:
Any combination equivalent to: Associates degree in a related field and five years of clerical and secretarial experience involving frequent public contact. A Bachelors Degree or higher can be substituted for experience.

Application Process:
The complete job description and online application for this position are available at www.edjoin.org. For more information, call (831) 429-3410 extension 48238 or 48239.

Santa Cruz City Schools prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. Complaints alleging noncompliance with this policy should be directed to the Title IX/Nondiscrimination Coordinator: Molly Parks, Assistant Superintendent of Human Resources: 831-429-3410 ext. 48235; mparks@sccs.net.

Job Type: Full-time

Pay: $24.12 - $26.60 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• On call

Ability to commute/relocate:

• Santa Cruz, CA 95060: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 5 years (Required)

Work Location: In person

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