The ADA Secretary on the Huntsville Campus will provide general office assistance to the Director of Student Disability Services/ADA. These duties include clerical, office management, preparing various typewritten documents, filing, managing records, and greeting visitors.

• Online application
• Current résumé
• Copy of high school diploma or equivalent OR college transcripts (Transcript must confirm applicant meets educational requirements.)

• Receive, input and process paperwork ensuring items are submitted in a timely manner.
• Alert supervisor of any issues that are in need of upper management attention.
• Load information into database software.
• Operate Excel or other data base software to track, sort, format and analyze data for a variety of purposes including reporting and data analysis.
• Communicate with customers (students, faculty and staff, the public, and other ACCS personnel) in person, via email and/or phone to disseminate and explain information and resolve issues.
• Discern when confidentiality in work needs to be maintained and maintain it.
• Greet in-person visitors and respond to their needs appropriately.
• Implement and maintain filing systems, resource materials, and inventory.
• Perform all duties with professionalism.
• Create duplication of materials.
• Screen and route incoming mail including email.
• Maintain office area including equipment.
• Proctor test in the absence of the Director of Student Disability Services/ADA.
• Maintain confidentiality of office information.
• Provide services in a courteous and professional manner.
• Perform other duties as assigned.

• A minimum of a high school diploma or equivalent and 10 semester hours of postsecondary education from an accredited institution in secretarial or related field is required OR a minimum of a high school diploma or equivalent and two (2) years secretarial work experience is required.
• Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports is required.
• Ability to utilize Word or other word processing tools to prepare and communicate information is required.

NOTE: Applicants will be required to complete a skills assessment test as part of the screening process. Applicants must complete the test no later than Tuesday, May 23, 2023. No testing for this position will be allowed beyond this deadline date. Failure to complete this testing will deem your application incomplete. Incomplete applications are not forwarded to the search committee for consideration. To schedule an appointment to test, please see www.calhoun.edu/hrtesting.

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• Knowledge of generally accepted office practices and procedures;
• Skill in operating a mouse to control a computer;
• Skill in operating a computer including tablets;
• Skill in utilizing a multi-line phone system;
• Skill in operating a fax machine, copier, scanner, calculator, printer, camera, and scantron.
• Knowledge of FERPA;
• Ability to follow instructions and adhere to prescribed routines;
• Ability to make decisions based on correspondence, data, or other information;
• Ability to use database software for inputting and locating information;
• Ability to multi-task and prioritize issues;
• Ability to maintain confidential information;
• Ability to work and communicate with a variety of people from diverse backgrounds;
• Ability to utilize email systems to communicate information;
• Ability to work with minimal supervision/work independently;
• Ability to operate in a professional manner at all time;
• Ability to greet individuals of any background with friendliness, tact, and courtesy;
• Ability to operate in high pressure situations and respond to issues in a calm manner;
• Conscientious – wanting to care about how work is done and wanting to do a good job;
• Initiative – responding to downtime by taking responsibility to do other work;
• A focus on details;
• A focus on being friendly and patient in responding to customer needs;
• Willingness and desire to learn new things and apply that learning;
• Willingness to maintain flexibility in order to meet customer needs;
• A positive attitude regardless of circumstances at hand;
• Confidence in decision making and communication skills;
• Knowledge of community college policies and procedures;
• Knowledge of Banner or a related software;
• Knowledge of rules of grammar.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.

BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a non-refundable $24.40 payment for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.calhoun.edu

P.O. Box 2216
Decatur, AL 35609
256-306-2590
256-306-2591

jobs@calhoun.edu