Sr Administrative Assistant - Central Campus

• Provides administrative support to administrator and faculty members regarding paperwork (including new faculty setup), running faculty loads, creating initial daily schedules, textbook adoptions support, ordering supplies, creating EPAFs and leave forms, processing grades and class rolls.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Enters student data for new, transition, and current students; maintains various computer-based records/files, create classes, and assist with course substitution forms.
• Schedules and coordinates multiple meetings and room reservations for faculty, advisory boards, job fairs, information sessions and new student orientations. Records and transcribes meeting minutes.
• Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e., updates to program promotional brochures, materials, or website).
• Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
• Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned.
• Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required.
• Processes P-card statements and maintains P-card records and expenditures.
• Coordinates travel arrangements, hotel, and parking reimbursements.
• Collects and processes end of course folders.
• Orders inventory supplies and submit expenses.
• Coordinates facilities for classroom use, including maintenance requests.
• Orders exams.
• Proctors as needed and help with recruiting development needs.
• Works Business Office as required to include attend training class for this need.
• Performs other duties as assigned.
• Support Children’s Center Lab School.
• Serve as backup for front desk of Children’s Center Lab School.

• Must project a professional image, have excellent telephone etiquette and communication skills, and be proficient in Microsoft Word, Excel, Banner, and Windows
• Must be extremely accurate and have excellent proofreading, grammar, and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
• Ability to demonstrate the College values
• Lifting up to 25 pounds of force

• High school diploma or equivalent
• Three (3) years of office clerical or administrative experience; or an equivalent combination of education to successfully perform essential duties of the job.
• Must pass a background check

• Above requirement plus one (1) year of specialized or technical training beyond high school.
• Above requirement including one (1) or more years in a higher education environment.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req4506

Posting Close Date: 5/29/2023