Join the organization that received Outstanding Public Transportation System Achievement Award from the American Public Transit Association in 2018 & 2020!

Central Ohio Transit Authority (COTA) is Central Ohio's public transportation provider, providing nearly 19 million passenger trips per year servicing Franklin County and parts of Delaware, Fairfield, Licking and Union counties. Guided by our 2019-2024 Strategic Plan, our vision is to move every life forward. Our mission is to provide solutions that connect people to prosperity through innovation, dedication and teamwork.

Salary: $72,198 - $78,056

Location: 33 N. High Street, Columbus, OH 43215

Benefits: COTA offers competitive benefits including medical/Rx, vision, dental, supplemental insurance, life insurance, employee discounts, employee bus pass; wellness initiatives, on-site cooking classes & chair massages, on-site Health Coaches & Dietitians, tuition reimbursement, and retirement benefits through OPERS & Ohio Deferred Compensation.

Position Summary:

Performs responsible work providing comprehensive clerical and administrative support to the Chief of Staff, President/CEO and Deputy CEO.

Performs duties in alignment with the 2019 - 2024 COTA Strategic Plan and in support of the organization's vision To Move Every Life Forward.

This Position is Responsible For:

• Serves as primary point of contact for President/CEO. Manages a dynamic, multifaceted calendaring schedule for President/CEO in a fast-paced environment; travels with President/CEO as primary staff member to COTA events to ensure appointment times and schedule is adhered to;
• Provides administrative support to the President/CEO, Deputy CEO and Chief of Staff
• Serves as primary point of contact handling Deputy CEO's calendar, availability and scheduling of meetings;
• Schedules/coordinates onsite and offsite meetings; distributes and/or generates meeting minutes, agendas and other appropriate information and materials for various committees which may involve the Board of Trustees, Leadership Team, staff, political constituents, community leaders, media, vendors and customers as needed;
• Prepares correspondence/memoranda, reports and statistical documents. Develops charts, graphs, and schedules from rough copy; maintains a longer-term strategic calendar of major upcoming events, travel, and forward-thinking priorities
• Communicates and coordinates meetings with key internal and external contacts with whom the President meets; In close collaborations with other members of the President's Offices and members of senior management.
• Diversity, Equity, and Inclusion: Fosters and maintains a safe environment of respect and inclusion for all staff and members of the community.
• Partners with internal Team COTA members to gather information for upcoming meetings; prepares cover sheets to include logistics details not limited to meeting purpose, location, travel time, parking details and participant profiles;
• Screens telephone calls, prioritizes mail, schedules appointments, and maintains a detailed schedule of meetings. Responds to all invitations, either by written correspondence or by personal telephone call. Arranges public and on-site meetings with outside entities including food and logistics;
• Supports President/CEO with email monitoring and flags pertinent messages to ensure timely responses are provided;
• Coordinates scheduling of press, interviews, and media time with the President in collaboration with the External Relations division
• Maintains extensive electronic filing systems related to critical, confidential, corporate matters including labor issues, contracts, schedules, legal relationships and financial transactions;
• Coordinates the signature routing of internal documents;
• Coordinates travel arrangements and travel accommodations as needed. Prepares and submits travel authorizations and expense reports; and
• Regular, predictable and punctual attendance required.

At Minimum You'll Need:

• Requires some college and minimum five (5) years of related experience, or demonstrates progressively responsible coordination and administrative experience at the manager or Director Level; or an equivalent combination of education and experience.
• Microsoft Office Specialist certification preferred.

COTA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Equity, Diversity, and Inclusion are of core importance and essential to the success of the organization. All employment decisions are based on job needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, age, genetic information, gender identity, national origin, veteran or disability status. COTA believes that diverse and inclusive organizations gain the benefits in creating a stronger and more effective workforce resulting in services that better meet the needs of consumers and in result Move Every Life Forward.