Job description
Job Description
Position: Senior Procurement Manager
FLSA Status: Exempt
Location: Casino
Grade Level: See Wage Scale
Department: Purchasing
Minimum Age: 21
Reports To: Director of Finance
Shift: Day
Position Summary
Responsible for daily operations of the Purchasing, Receiving and Warehouse Departments and for streamlining, developing and standardizing processes, leveraging technology and aligning with other departments to maximize efficiency. Directing and coordinating the activities of personnel engaged in purchasing and distributing raw materials, equipment, machinery, and supplies in the organization.
Essential Functions
- Assists Department Directors/Managers with budget management. Assesses current material availability and acceptable substitutions.
- Directs, motivates and empowers team members to ensure the departments operate efficiently in accordance with the organization’s policies and applicable laws.
- Responsibilities include participating in interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems with employees and vendors, contractors and suppliers.
- Reviews and approves instructions regarding purchasing, receiving and warehousing systems and procedures.
- Responsible for market analysis and costs comparison reports from RFP’s (Request for Proposals).
- Reviews bid proposals, purchase order claims, inventory control systems and contracts for conformance to company policy.
- Assesses office procedures and practices, and studies work-flow, sequence of operations and office arrangement to determine expediency.
- Analyze market and delivery conditions to determine present and future material purchases for potential incremental improvement projects and advice the Director of Finance.
- Demonstrate teamwork and good communication skills to report results of all analysis to all levels of management.
- Attends and participates in designated company meetings.
- Maintain confidentiality, and adhere to strict purchasing policies, and company policies & procedures to ensure the integrity of all purchasing functions.
- Arranges for removal or disposal of surplus materials.
- Other duties as assigned.
Position Qualifications
Competency Statements
Analytical—the individual synthesizes complex or diverse information.
Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Communication Skills—the individual speaks and writes clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
Leadership—the individual inspires and motivates others to perform well, accepts feedback from others.
Management skills—the individual includes staff in planning, decision-making, facilitating and process improvement; makes self available to staff; provides regular performance feedback; and develops subordinates’ skills and encourages growth.
Quality management—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
Judgment—the individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.
Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Education
BA or a combination of an associate degree and five or more years of purchasing management experience in gaming and/or hospitality environment required.
Experience
Seven years previous Purchasing/Buying experience with minimum of five years in a casino environment.
Three years management and supervision in procurement.
Computer Skills
Microsoft Office intermediate level to include Word, Excel, and Outlook
Certificates & Licenses
Oregon Drivers License
CPM (Certified Purchasing Manager) and APICS (Association for Operations Management) preferred
NAPM (National Association of Purchasing Management) preferred
Must obtain a Siletz Tribal Gaming License
Other Requirements
Three years experience in contract writing, bid summary and specification writing
Physical Demands
Physical Demands
Lift/Carry
Stand
Constantly
10 lbs or less
Frequently
Walk
Frequently
11-20 lbs
Frequently
Sit
Not Applicable
21-50 lbs
Occasionally
Handling/Fingering
Constantly
51-100 lbs
Occasionally
Reach Outward
Constantly
Over 100 lbs
Occasionally with help
Reach Above Shoulder
Occasionally
Push/Pull
Climb
Occasionally
12 lbs or less
Frequently
Crawl
Occasionally
13-25 lbs
Occasionally
Squat or Kneel
Occasionally
26-40 lbs
Occasionally
Bend
Frequently
41-100 lbs
Occasionally
Not Applicable- Activity is not applicable to this occupation.
Occasionally- Occupation requires this activity up to 33% of the time (0-2.5+ hours/day.
Frequently- Occupation requires this activity from 33%-66% of the time (2.5-5.5+ hours/day.
Constantly- Occupation requires this activity more than 66% of the time (5.5+ hours/day.
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