Senior Staff Accountant
Job description
PRIMARY PURPOSE:
To maintain, reconcile and report on the District’s fixed assets inventory. Assist with the financial records of the District as established by Board Policy consistent with the statues and standards of regulatory agencies. Communicate with personnel regarding financial issues; support and compliment District staff to provide equitable learning opportunities for all students.
QUALIFICATIONS:
Education/Certification:
Bachelor of Business Administration Degree in Accounting or Finance, required
Special Knowledge/Skills:
Knowledge of fixed asset management processes, procedures and depreciation methods
Skilled in interpreting the application of law and regulations pertaining to acquisition, transfer, and disposal of fixed assets acquired with local, state, and federal funds for a large organization.
Knowledge of the Texas Education Financial Accountability System Resource Guide and Generally Accepted Accounting Principals
Highly skilled to work with detailed financial data, evaluate and resolve critical problems
Demonstrate interpersonal, organizational and training skills; ability to follow oral and written instruction; ability to work under pressure and meet deadlines
Computer literacy, Microsoft Excel, Word and Access software experience, preferred
Experience:
Two (2) years of experience in direct ledger accounting, preferred
MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS:
Fixed Assets
- Oversee the District’s fixed assets accounting system including recording transactions related to asset acquisition, transfers, disposal, and vandalism, verifying information accuracy, maintaining existing data and reconciling fixed assets to the general ledger on a monthly basis. Make appropriate reclassifying entries if needed.
- Work closely with Facilities Management Operations Department to ensure that all completed construction projects are closed and recorded in the fixed asset records.
- Provide detail of fixed asset acquisitions and completed construction to District Insurance and Benefits Department to support the District’s risk management program.
- Coordinate with all campuses and departments to ensure timely receipt, identification, and recording of fixed assets, including donations and retirements. Provide communications to administrators and train designated fixed asset personnel at all District locations.
- Prepare and update the District fixed assets policy and procedures manual as required to facilitate the maintenance of a site-by site inventory and distribution management system. Implement standardized district-wide operational forms and processing guidelines for maintaining campus/departmental historical data and processing fixed assets transactions.
- Prepare year-end fixed asset schedules for the Comprehensive Annual Financial Report including statistical schedules. Comply with guidelines from the Texas Education Agency, Governmental Accounting Standards Board (GASB) Statement 34, state laws and regulations and any other pertinent guidelines as they pertain to fixed assets accounting and depreciation.
General Ledger
- Assist staff in resolving accounting system issues related to procedures and account coding; and work with programmers in resolving interface errors.
- Initiate, review and approve financial transactions. Assist with in the input of data to the general ledger system.
- On a monthly basis, assist in reviewing and/or reconciling general ledger accounts and prepare necessary corrections. Including bank statement reconciliations and tax collections entries and reconciliations.
- Assist in the preparation and submission of reports required by the Texas Education Agency, Texas Comptroller of Public Accounts, Internal Revenue Service and as required by the Director of Accounting.
- Assist in the preparation of financial reports as required by state and federal agencies having jurisdiction over public school funds.
- Assist in reviewing and preparing financial data presented to the Board of Trustees.
- Assist in the preparation of the annual audit.
Other
- Follow McAllen ISD customer service standards.
- Perform other duties assigned by the immediate supervisor (primary evaluator).
SUPERVISORY RESPONSIBILITIES:
None
EQUIPMENT USED:
Standard Office Equipment
WORKING CONDITIONS:
Mental Demands:
Ability to communicate effectively (verbal and written); interpret and implement Board Policies, laws, procedures and data; multiple projects; maintain emotional control under stress
Physical Demands/Environmental Factors:
Occasional District travel; frequent, prolonged and irregular hours
Working Days: 226
Job Contact Information
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