Job description
ABOUT HODGES UNIVERSITY:
Live and work in paradise! Hodges University is located in sunny, Ft. Myers, Florida on the southwest Florida Gulf Coast. The region is home to over 1 million year-round residents who take advantage of entertainment options as diverse as shelling on Sanibel Island or Swamp Buggy Racing in Naples, Airboat rides in the Everglades or Art Shows on Fifth Avenue, Fine dining on cuisine from all over the world or fishing for your own fresh catch, world-class golfing or Warm Mineral Springs, the Ferry to Key West or the Edison/Ford Winter Estates, and the REVS Institute for Automotive Research and Historical Study or the Rodeo in Arcadia. Our economy is among the more diversified in the state and our region continues to grow.
Hodges University is a private, not-for-profit, regionally accredited university located in southwest Florida and primarily serves working adult students. The Fort Myers Campus boasts a newly renovated state-of-the-art Health Sciences facility that includes smart classrooms, and nursing skills and simulation labs, with diverse high-fidelity mannequins and equipment; two spacious and well-equipped Physical Therapist Assistant labs; an EMT/EMS lab, complete with functional ambulance; and a brand-new BS in Dental Hygiene program with a 20-operatory clinic open to the public. This technology affords students and faculty the opportunity to have innovative, leading-edge learning and teaching resources. In addition to the healthcare programs, Hodges University features a range of business and professional programs, a large Clinical Mental Health Counseling program, innovative programs such as the Juris Master, a full-range ESL program, and a variety of non-credit offerings, all offered in a collegial and supportive environment.
Hodges University is a dynamic, entrepreneurial institution of higher education that espouses the non-traditional, not just in the students we serve but, in the opportunities, we leverage. We offer workforce-focused certificates and degrees in areas such as Clinical Healthcare, Business, Psychology, and Information Technology. We are the region's first federally-designated Hispanic Serving Institution (HSI) and offer a robust English as a Second Language program - on campus, online, and in satellite locations. We serve a large Veteran population. All of our learning environments are TEC-enabled, which means, for the majority of classes, students can pick both how and when they go to class - in person, online, or virtual - each time the class meets!
Hodges University is regionally accredited by SACSCOC and approved as a Level III institution offering associate, baccalaureate, and master's degrees. The healthcare programs are each also accredited by their respective programmatic accrediting agencies.
Please note this is in-person and on campus.
AREAS OF RESPONSIBILITY: The Staff Accountant assists the Director of Finance with efficiently operating the accounts payable and accounting functions. Work closely with the Director of Finance; the incumbent will verify all invoices submitted for payment, monitor the scheduling of cash disbursements, provide resolution of all accounts payable issues, and maintain a system of processes and procedures for collecting, analyzing, verifying, recording, researching, and reporting financial information, that will, at a minimum, comply with Generally Accepted Accounting Principles.
SPECIFIC DUTIES:
- To promote the mission and support the institutional objectives of Hodges University.
- To adhere to all FERPA requirements, including maintenance of all department documents, discussions, and records.
- To provide all constituents with the highest level of professionalism and customer service.
- To maintain all department documents, discussions, and records in the strictest confidence.
- To review all invoices, check requests, and reimbursement requests received, coded, and entered into the ERP system by the accounts payable staff for accuracy and completion.
- To verify that the accounts payable staff have obtained the necessary approvals for payment from the respective budget managers.
- To oversee vendors’ setup and updates in the ERP system to ensure records accuracy.
- To review all invoices included in the weekly check run selection.
- To assist the Director of Finance in managing all accounts payable payments and ensure compliance with the University policies.
- To regularly update the Prepaid Expenses spreadsheet and record the Prepaid Expenses journal entries in the ERP system.
- To post all A/R Invoices Processing, Cash Receipts Processing, and Financial Aid Transmittal Processing transactions to the general ledger daily.
- To reconcile the bank activity to the general ledger daily.
- To prepare bank reconciliations monthly for the Director of Finance review and forward scanned copies to the EVP of Administrative Operations for final review.
- Research all transactions posted to the AP Refunds account and record journal entries as directed to allocate the funds to the correct GL account every month.
- To prepare the Sales Tax spreadsheet monthly for the Director of Finance review.
- To assist with the annual filing of the 1099 forms.
- To assist the Director of Finance in maintaining an appropriate accounting records management system.
- To perform routine operational and special reports as required.
- To recommend accounting process improvements to the Director of Finance for consideration.
- To assist in the completion of the annual financial statements audit.
- To perform other duties as assigned by the Director of Finance.
- To attend department meetings and student recognition ceremonies, as required, including graduation ceremonies.
MINIMUM QUALIFICATIONS:
- Accounting experience: at least four years.
- Education: Bachelor's Degree is required, preferably in Accounting.
- Excellent people skills, detail-oriented, good written and oral communication, and financial acumen.
- Proficient computer and technology skills.
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