Job description
POSITION SUMMARY:
Under the general direction of the Director, Sponsored Programs Administration, this position is responsible for day-to-day sponsored program pre-award and non-financial post-award functions related to proposal submission and award management. The Team Lead will play a key role in various aspects of pre-award reporting, coordinating and leading the grant administrator's work, acting as a liaison to managers. The position is responsible for providing training, mentoring and guidance to team members, as appropriate. This position requires advanced experience in grants and contracts management, working knowledge of policies and regulations, and the ability to lead initiatives to improve the proposal submission and award management process at Boston Medical Center. They must be highly motivated, able to work independently, skilled in multi-tasking and have a strong ability leading teams.
Position: Team Lead Sponsored Programs Administration
Department: Sponsored Programs Administration
Schedule: Full Time
NOTE: This is a HYBRID position
ESSENTIAL RESPONSIBILITIES / DUTIES:
Pre-Award Activities
Award Management Activities
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).
JOB REQUIREMENTS
EDUCATION:
CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:
EXPERIENCE:
KNOWLEDGE AND SKILLS:
Req id: 29734
Under the general direction of the Director, Sponsored Programs Administration, this position is responsible for day-to-day sponsored program pre-award and non-financial post-award functions related to proposal submission and award management. The Team Lead will play a key role in various aspects of pre-award reporting, coordinating and leading the grant administrator's work, acting as a liaison to managers. The position is responsible for providing training, mentoring and guidance to team members, as appropriate. This position requires advanced experience in grants and contracts management, working knowledge of policies and regulations, and the ability to lead initiatives to improve the proposal submission and award management process at Boston Medical Center. They must be highly motivated, able to work independently, skilled in multi-tasking and have a strong ability leading teams.
Position: Team Lead Sponsored Programs Administration
Department: Sponsored Programs Administration
Schedule: Full Time
NOTE: This is a HYBRID position
ESSENTIAL RESPONSIBILITIES / DUTIES:
- The Team Lead is a subject matter expert in the areas of federal and non-federal grants and contracts management
- Provides technical supervision and guidance to Grant and Contract Administrators in matters related to proposal submission, agreement review and negotiations, subcontract issuance, and non-financial post-award activities.
- Collaborates with departments and other stakeholders to ensure that BMC's research community has the tools needed to develop compliant proposals, and other grant-related documentation.
- Stays current with policy changes and collaborates with other Team Leads and Manager, Sponsored Programs Administration to review and update policies, standard operating procedures, and guides related to proposal submission and award management.
- Maintains sponsor portal access and BMC's presence on the Federal Demonstration Partnership (FDP) website.
- Develops knowledge of BMC policies, Federal and Non-Federal regulations, including OMB 2 CFR 200 (Uniform Guidance), 45 CFR Appendix IX to Part 75, PHS grants policy statement, and other grant and contract making agencies that fund programs at Boston Medical Center.
- Identifies knowledge gaps and in collaboration with other Team Leads and Manager of Sponsored Programs assists with preparing and delivering trainings to Sponsored Programs team and the research community
- Uses discretion with large amounts of sensitive, confidential information concerning professional and personal issues concerning staff, funding requests, correspondence and other documents.
Pre-Award Activities
- Oversees upcoming proposal submissions and Just-in-Time (JIT) deadlines, and monitors internal deadline compliance.
- Monitors updates to sponsor funding regulations and proposal requirements, and circulates synchronized information to the research community alerting them to changes in regulations, proposal requirements, forms, submission processes, and deadlines.
- Leads proposal related meetings with research stakeholders.
- Performs final review of proposals for Grant and Contract Administrators.
- Uses advanced contracts and grants concepts to manage a high volume of proposals and subaward applications; with various levels of complexity.
- Reviews, approves and submits proposals and JIT requests. Reviews and negotiates sponsored projects agreements.
Award Management Activities
- Oversees the day-to-day workflow of subaward and PO issuance, agreement review and negotiation, and project setup by mentoring Grant and Contract Administrators.
- Manages the subaward and DTA/MTA mailboxes and related trackers to ensure that all subaward and DTA/MTA requests are addressed in a timely manner.
- Monitors the Purchase Orders (PO) request process, and ensures that Research Finance has the information needed to process subinvoices.
- Receives and processes departmental requests to issue subawards. Collects all necessary information for inclusion in agreement. Uses appropriate BMC subaward template, incorporating key information, sponsor's terms and conditions, routes draft for internal review and signature. Responds to subrecipient questions, clarifying and facilitating through execution.
- Develops monitoring plans, including risk assessment, risk level determination, additional terms to address risk areas, and monitoring during the subaward.
- Coordinates the review and execution of related agreements (material transfer agreements, data transfer/use agreements, etc.) for research and service programs. Serves as the liaison for research legal counsel and serves as the department administrator's contact for all agreement issues. Sends questionnaires to department for completion, enters requests into tracking system, and facilitates review with research legal counsel, negotiation with external partners, and obtaining signatures.
- Manages a sponsored projects portfolio by performing all grant related pre-award and non-financial post-award functions.
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).
JOB REQUIREMENTS
EDUCATION:
- BS/BA required.
CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:
- Certified Research Administrator (preferred)
EXPERIENCE:
- Requires at least five years of relevant work experience.
KNOWLEDGE AND SKILLS:
- Requires strong computer skills, including a comprehensive knowledge of Microsoft Office and Adobe. Prior knowledge of grant management system: InfoEd, ASSIST, Workspace, eRA Commons, FastLane, COMMBUYS preferred.
- Individual should have strong interpersonal skills with a high degree of analytical ability and capable of communicating effectively, both verbally and written
- The ideal candidate will possess strong deductive reasoning skills and the ability to work both independently and as part of a team are required
Req id: 29734
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