Job description

This position is ESSER grant-funded and will continue to be funded through the 2023-2024 school year. The potential for continued employment beyond the conclusion of the grant will be based on funding and employment opportunities available at the conclusion of the 2023-2024 school year.

JOB PURPOSE/REASON:

To contribute to overall efficient operation of administrative areas. Demonstrate exceptional interpersonal communication skills in interactions with faculty, supports staff, students, and parents as the Executive Director/Director's representative. Performs executive secretarial and general office duties in accordance with established methods and procedures. Follow all rules, policies and procedures of the Early Learning Department.

REQUIRED QUALIFICATIONS:

EDUCATION: High School Diploma or Equivalent

EXPERIENCE & TRAINING:

General knowledge of office practices and procedures.

Proficient in the use of standard computer applications to include word processing, desktop publishing, and database programs.

PREFERRED QUALIFICATIONS:

1 -2 years of secretarial experience
Knowledge of GMail and PowerSchool

PRIMARY POSITION RESPONSIBILITIES:

Assume responsibility for the overall secretarial needs of the Executive Director/Director.

Act as the official office receptionist. Maintain coverage of front desks.

Assist office supervisor with receiving visitors, parents, and guests.

Demonstrate and display professionalism, warmth, empathy and sensitivity in all contacts with schools staff, parents and community representatives.

Classify, sort and file correspondence and other data. Type letters, forms and documents.

Receive, sort, and distribute mail. Assist with organization and distribution of material.

Use PA system, answer phones, and take messages.

Operate office machines such as copiers, computers, scanners, calculators and fax machines.

Respond to requests for information.

Schedule appointments, reservations, meetings and any other scheduleded events as necessary.

Maintain inventory of office supplies and equipment and order and store such supplies.

Perform all additional duties, functions and tasks as delegated by the Executive Director/Director.

SECONDARY POSITION RESPONSIBILITIES

Demonstrate the ability to offer creative, innovative ideas and suggestions to improve the overall office operations.

Take an active role in providing expertise in achieving overall office performance objectives.

May serve as contact with DSS for Child Abuse and Neglect referrals.

Participate in essential staff development activities.

PHYSICAL/MENTAL REQUIREMENTS:

Dexterity of hands and fingers to operate a computer keyboard, mouse, and to handle other computer components. Ability to sit for extended periods of time; Ability to deal with stress associated with meeting multiple deadlines. Use of computer and other office equipment.

Work is performed in a normal heated or air-conditioned office environment. Exerting up to 10 pounds of force occasionally and able to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Moderate degree of stress.

NOTE: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. This job description must not be misconstrued as a promise of employment, nor deemed as an employment contract.

Job Type: Full-time

Pay: $12.62 - $23.91 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Charleston, SC 29401: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Secretarial: 1 year (Required)

Work Location: One location

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