Job description

Description

Primary Duties:

• Support weekly disbursement schedules including the review, reconciliation and submission of payment batches and forecasted data for the North/South America and EMEA regions
• Create, publish and maintain payment calendars
• Support aspects of Mattel’s Central Pay program such as:

o Onboarding for new cardholders, granting system access and setting up account numbers in Oracle
o Support employees with basic T&E inquiries
o Review audit data to ensure compliance with Corporate T&E Guidelines
o Reconcile monthly credit card files

• Support all global P2P activities in Coupa and Oracle, including invoice submission, entry, routing and resolution to ensure timely booking and payment of all supplier disbursements
• Support month end close activities
• Train BPO (Genpact) on AP activities and monitor for accuracy. Escalate findings as needed
• Backup any time sensitive supplier onboarding/offboarding activities to ensure timely updates in Coupa master data, including secondary validations required to reissue failed payments.
• Monitor and resolve daily Coupa queues for withholding, tax, and/or tolerance holds
• Participate in various MGSS P2P projects to meet corporate objectives, including those that will drive improvements in our P2P and T&E processes. Examples include future platform upgrades in P2P and banking platforms
• Support regression and UAT testing efforts as needed
• Support daily operations with the BPO (Genpact) and manage the Tier 2 escalations with both business units and suppliers to ensure timely and satisfactory resolution
• Maintain and report key metrics to validate accuracy, understand root cause analysis, and implement future enhancements
• Support internal and external audit requests
• Meet Service Level Agreements with our business partners as well as Mattel’s Financial Policies
• Participate in governance and customer forum calls with our stakeholders, BPO and Senior Management as needed
• Develop and maintain professional relationships with MGSS customers while providing high quality, efficient and courteous service
• Compliance with all MGSSS, Controller’s Office, and SOX procedures

Skills:

• Work in and support a team environment, keeping with Mattel’s One-Team values
• Strong knowledge of PC’s and software including Microsoft Excel and Word
• Oracle and Coupa experience
• Ability to handle a high volume of work while maintaining accuracy and attention to detail
• Able to prioritize tasks and meet necessary TAT’s
• Excellent written & interpersonal skills including the ability to work effectively with people at all levels. Must be able to work together with other MSSSA Managers and MSSSA business unit personnel daily across the globe
• Ability to recognize opportunities to streamline and standardize global processes
• Must be well organized, flexible and able to shift priorities to meet deadlines
• Excellent verbal and communication skills

Education / Experience:

• Bachelor’s Degree in Accounting or equivalent Accounts Payable experience
• 3-4 years related experience in accounting, finance or a related field
• Exemplary attendance and job performance

Other:

• Overtime is mandatory and some travel may be required

Skills

• Accounting
• Oracle
• Coupa
• Microsoft

#WCH

Job Types: Full-time, Contract

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 3 years (Preferred)
• Microsoft Office: 3 years (Preferred)
• Oracle: 2 years (Preferred)

Work Location: Hybrid remote in East Aurora, NY 14052

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