Job description

Summary:

This is a 90-day temporary position that has the potential to grow into a permanent role, dependent on individual performance and company needs.

The Administrative Assistant will join our team in a joint effort to provide an extraordinary BrightStar Care of Honolulu experience for our employees, clients, and all who come into contact with our organization. As the Administrative Assistant, you will learn and support all areas of our private duty and skilled nursing business, including administrative support for accounts receivable, clinical, and scheduling.

This role reports to the Operations Manager.

Position Responsibilities:

· Answer phone calls, assisting clients, prospects, applicants, and employees; or taking messages as appropriate.

· Cross-train to provide support and back-up coverage for Scheduling Coordinators, HR, Payroll, and other departments as needed.

· Assists with monthly benefits processing

· Support with social media account postings and ongoing newsletters

· Assists with holiday planning and employee recognition activities

· Data entry of patient and employee/payroll information

· Creation, maintenance, and closing of client and employee files

· Employee and client file audits

· Follow-up with appropriate parties to obtain missing credentials or other documents to ensure compliance. Support education and compliance of all HIPAA regulations and requirements.

· Communicate with appropriate department managers regarding outstanding items or issues

· Preparation of client and employee presentation documents or other materials

· Document policies, procedures, and processes

· Assist with supply deliveries to clients or field staff as needed

· Supports and uses all technology tools and resources to ensure proper business processes (ABS2, Applicant Tracking System, Learning Management System, BrightConnect (Intranet).

· Ensure file maintenance and security standards are consistently practiced and enforced to protect employee and client records

· Other duties as assigned

Benefits

· Weekly pay

· Free direct deposit

· Fully paid medical, dental, vision

· Paid employee parking

· Mileage reimbursement when traveling shift to shift

· Paid training

· Fun Events

· Culture of respect and gratitude

Education/Certification Requirements:

· Minimum High School Diploma or equivalent

Skills/Qualifications Requirements:

· Must drive and have access to own vehicle

· A desire to do work with purpose

· Integrity and work ethic

· Maturity and a positive attitude

· Excellent interpersonal written and verbal communication skills

· Strong organizational skills

· Accuracy and attention to detail

· Accountability and ownership of mistakes

· A desire to learn and grow

· Computer proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook Proficient in MSOffice (Outlook, Word, Excel, and PowerPoint)

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state, or local protected class.

Job Type: Temporary

Pay: $14.00 - $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
We are reinforcing our commitment to providing the highest quality of safety and care for clients and employees. Available PPE includes gloves, surgical masks, N95 respirator masks, face shields/goggles, hand sanitizer, and gowns.

Ability to commute/relocate:

• Honolulu, HI 96813: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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