Job Summary:

This position performs a variety of administrative support functions for the service area. Uses various computer programs, processes a variety of records for Senior and Veteran Services and enters relevant information accurately into the computer system. Assists the public with requests for information and in scheduling appointments. Develops and maintains records and filing systems. Researches statistics and data to assist in completion of grant and annual reporting.

Starting Wage: $16.03 per hour, full-time with benefits.

Benefits of working at Allegan County:

• Educational Assistance
• 13 paid holidays
• Employee Assistance Program
• 24-hour onsite fitness center
• Yearly wage increases
• and more

Responsibilities and Duties:

• Provides administrative support. Prepares correspondence, memoranda and reports as directed. Establishes and maintains files and correspondence.
• Provides telephone support for information and responds to inquiries from the public related to Senior and Veteran Services.
• Prepares and distributes Commission on Aging Board packets, minutes and other documents as requested.
• Enters information into the financial system. Processes accounts payable and accounts receivable by preparing vouchers and requisitions, verifies amount of invoices and account numbers and submits invoices for approval by the director.
• Maintains service area calendars and contact information, assists with special meetings or event planning, assists with the preparation of public relations materials, updates the website as needed and undertakes special projects as assigned.
• Maintains inventory of office supplies and forms and reorders as necessary. Receives and inspects shipments of supplies and materials for completeness. Matches invoices to purchase orders checking for prices and quantities.
• Responsible for scheduling appointments and receiving scheduled and walk-in visitors and responding to inquiries and complaints.

Education and Experience:

• High School Diploma or equivalent (G.E.D.).
• One (1) year of administrative or clerical support.
• Advanced training in Microsoft Office, including Word and Excel.

Allegan County is an Equal Employment Opportunity (EEO) employer. A copy of our EEO Utilization Report is available on our website.

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