Job description
Bite Size Pediatric Dentistry is seeking to add an Administrative Assistant to our Admin team to help with the back office administrative finance and human resources business tasks of the practice. This is a non-patient interfacing role supporting the current administrative assistant and owners of the practice. This is a full time position, approximately 30-40 hours per week.
- Organizing files and receipts.
- Basic bookkeeping (training provided).
- Paying invoices and bills.
- Reconciling dental software with bookkeeping software.
- Putting together monthly reports.
- Review and adjust staff time sheets.
- Planning and putting together staff and doctor schedule.
- Review and organize staff time-off requests and schedule changes.
- Bi-weekly and monthly payroll.
- Assist with job postings, coordinating phone and in-person interviews, and onboarding new hires.
- Help schedule regular meetings and reviews with staff and managers.
- Help implement long-term projects and objectives.
- Minor administrative support of other business ventures of the owners.
- Occasional personal tasks and errands.
- Other non-patient facing administrative tasks.
Please note: this is not a front desk or reception position. This role is only be focused on back-office administrative tasks.
Qualities:
Our ideal candidate is someone who is detail oriented, organized, and likes checklists and processes. You must enjoy supporting and helping others on your team. Technical experience is not required, but we prefer someone with a desire to learn new things.
Experience:
- Experience working in an office performing clerical or administrative tasks is preferred.
- Experience with personal assisting business owners is preferred.
- Experience with bookkeeping (Quickbooks, Xero) is preferred.
- Experience with payroll or time sheet management is preferred.
- Experience and familiarity with Microsoft Excel and Asana project management is preferred.
Schedule:
- Full-time, Monday through Friday.
Compensation:
- Competitive hourly compensation.
- Paid Vacation & Holidays.
- Health insurance, dental insurance, vision insurance.
- 401k retirement plan.
Job Type: Full-time
Pay: $13.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Supplemental pay types:
- Bonus pay
COVID-19 considerations:
As a healthcare facility, we are required to wear masks in the office and have installed HEPA and UV air filtration.
Ability to commute/relocate:
- Frankfort, IL 60423: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Why do you believe you might be a good fit for this role? Applications without this section filled out will not be considered.
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Administrative Assistant: 1 year (Preferred)
- Payroll: 1 year (Preferred)
Work Location: One location
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