Location: Operations - Waupun, WI

Administrative Assistant

***Full-time or Part-time Day Shift***

Eagle Flexible Packaging is seeking an Administrative Assistant to staff the front desk and provide general support for the offices of a busy flexible packaging manufacturer. The Administrative Assistant is often the “face of Eagle”, so it is essential that they are professional and represent the company well in all interactions. Monday-Friday day shift. Opportunity to work full-time or part-time.

Primary Duties and Responsibilities:

• Greet and direct all visitors, ensuring that they follow all appropriate sign-in procedures.
• Answer and direct calls placed to the facility.
• Sort and distribute all mail and small packages; coordinate UPS and FedEx shipments.
• Support Human Resources activities including but not limited to:
  • Host onsite interviews, including administering and grading assessments.
  • Lead new hire orientation and onboarding sessions, including management of new hire paperwork.
  • Plan employee engagement events and activities (e.g., employee meals, celebrations, wellness activities, charity opportunities, etc.).
  • Conduct exit interviews with separating employees.
• Monitor office, kitchen, personal protective equipment (PPE), and first aid supply needs and place orders as appropriate.
• Partner with customers and internal staff to plan and execute customer visits including press approvals; liaise with customers during visits.
• Act as the point person for and coordinate service from key vendors including but not limited to: landscaping / snow removal; phone and internet, electricity, and other utilities; security and camera systems; food and beverage vending; and custodial / cleaning.
• Support leadership with ad hoc projects such as special reports, appointment scheduling, travel planning, correspondence preparation, facility tours, and liaising with outside vendors and customers.
• Arrange for shipping on inbound and outbound freight when needed.
• Coordinate dock appointments and confirm need by dates to ensure materials arrive when needed and at the proper location.
• Ensure that all company food safety and quality assurance procedures are followed at all times. Escalate any issues/concerns to management.
• Other related duties as assigned.

Requirements:

• High school degree or equivalent (GED).
• Demonstrated strong customer service acumen with ability to positively and professionally represent Eagle with confidence in all interactions.
• Dependable, flexible, accountable, and proactive.
• Strong sense of personal integrity with ability to maintain the confidentiality of privileged information.
• Effective time management skills with ability to work independently and maximize productivity.
• Basic PC skills, including proficiency in word processing, spreadsheet, and email software with proven ability to learn new software programs.
• Strong sense of urgency to complete responsibilities with thoroughness, responsiveness, professionalism, and whenever possible, proactively.
• Professional proficiency in verbal and written English, including ability to effectively communicate with diverse individuals.
• Excellent decision-making and problem-solving skills.
• Strong attention to detail, critical thinking, and organizational skills.
• Excellent work ethic and willingness to learn.

Preferred Qualifications:

• Relevant office support experience.
• Bilingual in English/Spanish.
• Experience in manufacturing.

Flex Your Potential with Eagle! We take care of our employees with an outstanding benefits package that includes medical, dental, vision, a 100% company-funded medical reimbursement program, paid time off, 401k matching, and an employee assistance program. We are committed to supporting our employees’ career growth and aspirations. We have bonus opportunities for employees to earn up to $2,500 for each referral and even offer a discount program that provides savings on everything from groceries to travel!

Eagle Flexible Packaging is an Equal Opportunity Employer