Are you excited by the prospect of working for an organization that values your contributions, provides opportunities for growth and development, fosters diversity, inclusion and equality, AND gives you a chance to make a difference in the lives of others?

WHAT YOU WILL DO:

The TampaBay-Job-Links (TBJL) Program is seeking a Administrative Assistant. This position is a non-exempt position responsible for facilitating the efficient operation of the assigned department or Program by performing a variety of clerical and administrative tasks.

• Manage internal systems and workflows, including the collection and sharing of information to relevant stakeholders
• Provide office support for staff
• Schedule and update services and program activities
• Arrange and manage logistics for meetings, programs, and development activities
• Answer and transfer phone calls, screening when necessary
• Assist with client follow-up, including returning phone calls and updating paperwork
• Assist with mailings, email, and call monitoring
• Conduct research, assemble, and analyze data to prepare reports and documentation
• Compile staff/program data for preparation monthly statistical
• Assist with documentation and filing of progress notes
• Maintain program forms and/or computer databases
• Copy, scan, and file documents
• Maintain office supplies and coordinate maintenance of office equipment
• Prepare and edit correspondence, communications, presentations, and other documents
• Enter data in Excel and other databases
• Maintain a system for recording expenses and the use of petty cash
• Perform other tasks as assigned

WHAT WE OFFER:

• $19.24 per hour
• 15 PTO days per year
• 12 Paid holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

WHAT YOU WILL NEED:

• High School Diploma or Equivalent, with 5 years of administrative assistance experience, required. Vocational training/certificate in related field of secretarial and business administration, preferred.
• Proficient in Microsoft applications, specifically Word and Excel
• Advanced Excel skills
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Good follow through, able to multi-task, and an aptitude for working with a team.
• Working knowledge of client relations management software or electronic medical records systems desirable, not required.
• Ability to maintain accurate client and program files, ensuring all information is properly organized and included, both for paper and computer-based files
• Ability to work independently

WHO WE ARE:

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly.

Gulf Coast JFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.

Gulf Coast JFCS is committed to ensuring the health, safety, and well-being of its employees and clients, which include members of vulnerable communities. As part of this commitment, COVID-19 vaccines are required for current and newly-hired employees, unless an employee is entitled to a reasonable accommodation or exemption as permitted pursuant to Gulf Coast JFCS’s COVID-19 Vaccination Policy.