Job description

We are looking for a part-time Administrative Assistant to join our team 4-6 hours per day during the week. We are flexible on the start/end times. There is an opportunity for the right person to take this role to a full-time status in the future should the candidate choose to expand responsibilities. This role is responsible for front desk reception, answering calls, and providing support to management during their working hours in order to relieve departments of administrative details. Experience as an Administrative Assistant is not required. Qualified candidates will be detail oriented with a love for working with numbers and performing a variety of tasks. Duties may include but are not limited to:

• Front desk reception (low volume walk-ins and phone calls)
• Retrieving, opening, and distributing mail and packages
• Assist Accounting in check run, invoice reconciliation, and month-end activities
• Collecting and organizing P.O., Order Confirmation, and Packing slip documents with appropriate invoices
• Stamping, coding, and entering invoices into Trans4M system
• Coordinate catering/food delivery as needed for meetings
• Assist Human Resources with time-keeping matters in multiple systems
• Order supplies as needed
• Operate a range of office machines such as fax, scanner, copier, and computer to assist in day-to-day operations
• Provide support to all departments as directed by management

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions and decimals is required. Excellent communication skills in regard to written and oral communication in the English language is also required.

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• La Vergne, TN 37086: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: In person

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