Administrative Assistant for Campus Activities

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Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

About Student & Campus Life

Student & Campus Life (SCL) inspires transformation in all Cornell students on their journey of individual, academic and personal evolution. Our division is comprised of leading student affairs experts who support our campus on pressing student life matters including public service, health, wellness, social
justice, residential living, food services, sports, recreation, career services, and student activities and organizations including sorority and fraternity life. Learn more about SCL here: https://scl.cornell.edu/

About Campus Activities

Campus Activities, a transformational student activities office, promotes student development and leadership. It provides vibrant and supportive opportunities that nurture student leadership, learning, social responsibility, interpersonal skill-building, and self-awareness through experiential learning. We cultivate student engagement within the Cornell University community through student organizations, volunteerism, employment opportunities, and participation in events, programs, workshops, and training. Learn more about campus activities here: https://scl.cornell.edu/get-involved/campus-activities

The Opportunity

We are seeking an Administrative Assistant to provide primary administrative support to the Director and staff of Campus Activities. This position is responsible for coordinating high-level administrative support, triaging incoming information, organizing multiple calendars, providing event and meeting support, and using multiple forms of communication. Additionally, the successful candidate will work with other staff members and stakeholders within Campus and Community Engagement to help set priorities for administrative work, including the advancement and completion of specific projects, and establishing efficient office workflows.

As the first point of contact and the "face" of the office to all stakeholders, the Administrative Assistant will represent Campus Activities in a professional and service-oriented manner. Success in this role requires a commitment to diversity and inclusion, the ability to develop and build strong relationships with various stakeholders, including students, staff, community members, and administrators.

Key Responsibilities:

• Provide primary administrative support to the Director and staff of Campus Activities
• Coordinate high-level administrative support
• Triage incoming information and organize multiple calendars
• Provide event and meeting support
• Work with other staff members and stakeholders to set priorities for administrative work
• Represent Campus Activities in a professional and service-oriented manner

If you are passionate about working in a busy, student-facing office at the university, and are committed to diversity and inclusion, we encourage you to apply for this exciting opportunity with your resume and cover letter!

What We Need

All applicants must include a resume and cover letter for full consideration.

• Associate’s degree and 2+ years of related experience, or an equivalent combination of education and related experience.
• Excellent computer skills, specifically, proficiency with Word, Excel, PowerPoint, Outlook, Zoom; ability to quickly learn new systems.
• Strong attention to detail and organizational skills
• Excellent communication (interpersonal, verbal, and written), diplomacy, and customer service skills
• Ability to take initiative and work proactively
• Flexibility with work hours, including occasional nights and weekends during pre-determined times of the academic year

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Bachelor’s degree and/or more than 4 years of relevant work experience.
• Previous experience in using online software programs and systems such as CampusGroups, SharePoint, Trello, Monday, AirTable
• The ability to trouble-shoot and use creativity when addressing issues and seeking solutions.
• Familiarity and/or interest in working with college-age populations.

Rewards and Benefits

• This position is located in Ithaca, New York and is fully on-site. The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

As part of the university's comprehensive vaccination program, all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 primary vaccination or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

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Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.