Advanced Decision Vectors, LLC (ADV), established in 2009, provides superior program management, program support, strategic planning, and systems engineering to the Federal and Commercial sectors. Located in Alexandria, Virginia, ADV is a Small Disadvantaged Business (SDB) contractor that has roots established in the Department of Defense and support agencies. At ADV, our company values are Integrity, Distinction, Experience and Achievement.

We are seeking an Administrative Assistant / ID Clerk to support the United States Coast Guard Elizabeth City Air Station. The client requires a daily presence. This position is office based at Coast Guard facilities in Elizabeth City, NC. (remote/home office is not an option). This position requires the ability to obtain a government Common Access Card and to meet security requirements for access onto the base complex and for Coast Guard computer access. Note: This is a Low Risk, Non-Sensitive, Physical/Logical Access (HSPD-12 Credentialing) position requiring a Tier 1 investigation. US Citizenship required.

This position will assist in the assignment, coordination, maintenance, and disposition of employee ID Cards and related records. Assists in maintaining office operations and involves duties related to office automation work requiring the use of software applications and computer equipment to directly support the Aviation Management Office (AMC).

Responsibilities:

Research and provide data analysis and consulting to Requirements and Analysis Division (ARNG-IES) SRM Team for the following:

• Process requests for and issue ID Cards for eligible personnel as needed.
• Verify eligibility and issue ID Cards/Badges in accordance with authorized policies and procedures.
• Maintain a log of issued cards/badges – provide daily updates.
• Transfer data from paper formats into computer files or database systems using keyboards, data recorders, optical scanners, or related devices/systems.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Examines, verifies, corrects various documents/records to ensure completeness and accuracy of data.
• Prepares and sorts documents for data entry.
• Enters data into database software and checking to ensure the accuracy of the data that has been input.
• Resolves discrepancies in information and obtains further information for incomplete documents.
• Keeps records of customer interactions, processes customer inquiries, and files documents.
• Follow established procedures, guidelines, and policies.

Minimum Qualifications:

• Minimum of two years’ work experience
  • Aviation consumables and USCG Elizabeth City experience/familiarity strongly desired.
  • Office administrative skills - various office automation systems, software applications, and computer equipment.
  • Organization/planning skills, attention to detail, work ethic, work independently, and possess proven data analysis skills.

• Ability to:
  • Commute to the government client headquarters Monday-Friday.
  • Read, write, speak, and understand the English language.
  • Lift a minimum of 35 lbs. without assistance.
  • Obtain a government Common Access Card and to meet security requirements for access onto the base complex and for Coast Guard computer access. US Citizenship is required.

We are an Equal Opportunity Employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability, or veteran status.